ORS 192.324: Copies or inspection of public records; public body response; fees; procedure for records requests.

Edition: 2025 EditionEffective: 2026-01-01Last verified: 2026-09-07

(1) A public body that is the custodian of any public record that a person has a right to inspect shall give the person, upon receipt of a written request: (a) A copy of the public record if the public record is of a nature permitting copying; or (b) A reasonable opportunity to inspect or copy the public record. (2) If an individual who is identified in a public body’s procedure described in subsection (7)(a) of this section receives a written request to inspect or receive a copy of a public record, the public body shall within five business days after receiving the request acknowledge receipt of the request or complete the public body’s response to the request. An acknowledgment under this subsection must: (a) Confirm that the public body is the custodian of the requested record; (b) Inform the requester that the public body is not the custodian of the requested record; or (c) Notify the requester that the public body is uncertain whether the public body is the custodian of the requested record. (3) If the public record is maintained in a machine readable or electronic form, the public body shall provide a copy of the public record in the form requested, if available. If the public record is not available in the form requested, the public body shall make the public record available in the form in which the public body maintains the public record. (4)(a) The public body may establish fees reasonably calculated to reimburse the public body for the public body’s actual cost of making public records available, including costs for summarizing, compiling or tailoring the public records, either in organization or media, to meet the request. (b) The public body may include in a fee established under paragraph (a) of this subsection the cost of time spent by an attorney for the public body in reviewing the public records, redacting material from the public records or segregating the public records into exempt and nonexempt records. The public body may not include in a fee established under paragraph (a) of this subsection the cost of time spent by an attorney for the public body in determining the application of the provisions of ORS 192.311 to 192.478. (c) The public body may not establish a fee greater than $25 under this section unless the public body first provides the requester with a written notification of the estimated amount of the fee and the requester confirms that the requester wants the public body to proceed with making the public record available. (d) Notwithstanding paragraphs (a) to (c) of this subsection, when the public records are those filed with: (A) The Secretary of State under ORS chapter 79A or ORS 81.230 to 81.263, the fees for furnishing copies, summaries or compilations of the public records are the fees established by the Secretary of State by rule under ORS chapter 79A or ORS 81.230 to 81.263. (B) A county clerk, the fees for copies of records are the fees established under ORS 205.320. (5) The custodian of a public record may furnish copies without charge or at a substantially reduced fee if the custodian determines that the waiver or reduction of fees is in the public interest because making the record available primarily benefits the general public. (6) A requester who believes that there has been an unreasonable denial of a fee waiver or fee reduction may petition the Attorney General or the district attorney in the same manner as a requester who petitions when inspection of a public record is denied under ORS 192.311 to 192.478. The Attorney General, the district attorney and the court have the same authority in instances when a fee waiver or reduction is denied as when inspection of a public record is denied. (7) A public body shall make available to the public a written procedure for making public records requests that includes: (a) The name of one or more individuals within the public body to whom public records requests may be sent, with addresses; and (b) The amounts of and the manner of calculating fees that the public body charges for responding to requests for public records. (8) This section does not apply to signatures of individuals submitted under ORS chapter 247 for purposes of registering to vote as provided in ORS 247.973. [Formerly 192.440; 2025 c.30 §1]

Administrative rules citing this section

OAR 150-192-0400: Public Records Requests — implements
OAR 170-002-0000: Fees for Public Records — authority
OAR 170-002-0002: Procedure to Request Public Records — authority
OAR 255-015-0002: Board Records — authority
OAR 255-015-0003: Oral Record of Hearing — implements
OAR 255-015-0010: Criteria for Denial of Disclosure of Records — implements
OAR 255-015-0010: Criteria for Denial of Disclosure of Records — authority
OAR 414-002-0000: Definitions — implements
OAR 414-002-0000: Definitions — authority
OAR 414-002-0001: Fees for Inspection or Copies of Public Records and Department Publications; Other Services — implements
OAR 459-060-0010: Requests and Fees for Public Records — implements
OAR 459-060-0010: Requests and Fees for Public Records — authority
OAR 459-060-0020: Confidentiality of Member Records — implements
OAR 459-060-0030: Disclosure of Records Without Consent — implements
OAR 459-060-0050: Request for Benefit Estimate — implements
OAR 585-001-0007: Definitions — implements
OAR 585-001-0008: Request to Inspect or Obtain Copies of Public Records — implements
OAR 585-001-0008: Request to Inspect or Obtain Copies of Public Records — authority
OAR 585-001-0011: Fees for Public Records and Other Services — implements
OAR 585-001-0011: Fees for Public Records and Other Services — authority
OAR 604-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 604-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 604-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 604-040-0040: Exceptions to Established Time Periods — implements
OAR 604-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 604-040-0060: Fee Waiver or Reduction — implements
OAR 605-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 605-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 605-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 605-040-0040: Exceptions to Established Time Periods — implements
OAR 605-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 605-040-0060: Fee Waiver or Reduction — implements
OAR 607-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 607-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 607-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 607-040-0040: Exceptions to Established Time Periods — implements
OAR 607-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 607-040-0060: Fee Waiver or Reduction — implements
OAR 611-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 611-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 611-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 611-020-0040: Exceptions to Established Time Periods — implements
OAR 611-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 611-020-0060: Fee Waiver or Reduction — implements
OAR 617-050-0010: Purpose of Public Records Request Processing Rules — implements
OAR 617-050-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 617-050-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 617-050-0040: Exceptions to Established Time Periods — implements
OAR 617-050-0050: Fee for Cost of Making Public Records Available — implements
OAR 617-050-0060: Fee Waiver or Reduction — implements
OAR 623-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 623-020-0010: Purpose of Public Records Request Processing Rules — authority
OAR 623-020-0020: Request to Inspect of Make Copies of Public Records — implements
OAR 623-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 623-020-0040: Exceptions to Established Time Periods — implements
OAR 623-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 623-020-0060: Fee Waiver or Reduction — implements
OAR 635-001-0311: Information Officers and Certification of Public Records — implements
OAR 635-001-0311: Information Officers and Certification of Public Records — authority
OAR 635-001-0321: Requests to Inspect or Obtain Copies of Public Records — implements
OAR 635-001-0321: Requests to Inspect or Obtain Copies of Public Records — authority
OAR 635-001-0331: Fees for Inspection and Copies of Public Records — implements
OAR 635-001-0331: Fees for Inspection and Copies of Public Records — authority
OAR 642-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 642-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 642-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 642-040-0040: Exceptions to Established Time Periods — implements
OAR 642-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 642-040-0060: Fee Waiver or Reduction — implements
OAR 644-020-0010: Purpose of Publc Records Request Processing Rules — implements
OAR 644-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 644-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 644-020-0040: Exceptions to Established Time Periods — implements
OAR 644-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 644-020-0060: Fee Waiver or Reduction — implements
OAR 645-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 645-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 645-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 645-020-0040: Exceptions to Established Time Periods — implements
OAR 645-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 645-020-0060: Fee Waiver or Reduction — implements
OAR 646-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 646-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 646-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 646-020-0040: Exceptions to Established Time Periods — implements
OAR 646-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 646-020-0060: Fee Waiver or Reduction — implements
OAR 647-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 647-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 647-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 647-020-0040: Exceptions to Established Time Periods — implements
OAR 647-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 647-020-0060: Fee Waiver or Reduction — implements
OAR 648-020-0010: Purpose of Public Records Requests Processing Rules — authority
OAR 648-020-0020: Request to Inspect or Make Copies of Public Records — authority
OAR 648-020-0030: Commission Procedure for Responses to Public Records Requests — authority
OAR 648-020-0040: Exceptions to Established Time Periods — authority
OAR 648-020-0050: Fee for Cost of Making Public Records Available — authority
OAR 648-020-0060: Fee Waiver or Reduction — authority
OAR 656-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 656-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 656-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 656-020-0040: Exceptions to Established Time Periods — implements
OAR 656-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 656-020-0060: Fee Waiver or Reduction — implements
OAR 657-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 657-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 657-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 657-040-0040: Exceptions to Established Time Periods — implements
OAR 657-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 657-040-0060: Fee Waiver or Reduction — implements
OAR 658-050-0010: Purpose of Public Records Request Processing Rules — implements
OAR 658-050-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 658-050-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 658-050-0040: Exceptions to Established Time Periods — implements
OAR 658-050-0050: Fee for Cost of Making Public Records Available — implements
OAR 658-050-0060: Fee Waiver or Reduction — implements
OAR 664-030-0010: Purpose of Public Records Request Processing Rules — implements
OAR 664-030-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 664-030-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 664-030-0040: Exceptions to Established Time Periods — implements
OAR 664-030-0050: Fee for Cost of Making Public Records Available — implements
OAR 664-030-0060: Fee Waiver or Reduction — implements
OAR 668-020-0010: Purpose of Public Records Requests Processing Rules — implements
OAR 668-020-0010: Purpose of Public Records Requests Processing Rules — authority
OAR 668-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 668-020-0020: Request to Inspect or Make Copies of Public Records — authority
OAR 668-020-0040: Exceptions to Established Time Periods — implements
OAR 668-020-0040: Exceptions to Established Time Periods — authority
OAR 668-020-0050: Fees for Cost of Making Public Records Available — implements
OAR 668-020-0050: Fees for Cost of Making Public Records Available — authority
OAR 668-020-0060: Fee Waiver or Reduction — implements
OAR 668-020-0060: Fee Waiver or Reduction — authority
OAR 669-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 669-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 669-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 669-020-0040: Exceptions to Established Time Periods — implements
OAR 669-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 669-020-0060: Fee Waiver or Reduction — implements
OAR 670-040-0010: Purpose of Public Request Processing Rules — implements
OAR 670-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 670-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 670-040-0040: Exceptions to Established Time Periods — implements
OAR 670-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 670-040-0060: Fee Waiver or Reduction — implements
OAR 678-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 678-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 678-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 678-020-0040: Exceptions to Established Time Periods — implements
OAR 678-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 678-020-0060: Fee Waiver or Reduction — implements
OAR 731-001-0025: Public Records Request Requirements and Fees — implements
OAR 735-010-0000: What is Used to Calculate the Actual Cost of Providing a Public Record — authority
OAR 750-010-0110: Public Records Requests. — implements
OAR 750-010-0110: Public Records Requests. — authority
OAR 800-030-0050: Obtaining Information and Purchasing Board-Provided Materials and Services — implements
OAR 800-030-0050: Obtaining Information and Purchasing Board-Provided Materials and Services — authority
OAR 806-010-0106: Public Record Requests — authority
OAR 860-001-0060: Public Records Requests — implements
OAR 925-100-0003: Public Records Requests — implements
OAR 972-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 972-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 972-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 972-020-0040: Exceptions to Established Time Periods — implements
OAR 972-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 972-020-0060: Fee Waiver or Reduction — implements

This rule cites

ORS 192.311 — resolved
192.478 — resolved
ORS 81.230 — resolved
81.263 — resolved
ORS 205.320 — resolved
ORS chapter 247 — target_record_not_published
ORS 247.973 — resolved

Cited by

Official source: https://www.oregonlegislature.gov/bills_laws/ors/ors192.html