OAR 735-010-0000: What is Used to Calculate the Actual Cost of Providing a Public Record

(1) ORS 192.324 provides that any public body may establish fees reasonably calculated to reimburse it for actual costs in making records available to the public, government agencies or commercial firms. (2) The Driver and Motor Vehicle Services Division of the Department of Transportation (DMV) will use the following to calculate the actual cost of providing a public record: (a) All computer costs. This includes programmer/analyst services, and time to run and produce the required record; (b) All time spent by staff to produce a record. This includes phone time, data entry, and search efforts; (c) A pro-rata share of DMV’s overhead expense; and (d) All materials which are used to provide a record.