OAR 738-001-0035: Public Records Access and Fees

(1) All information in the custody of the Director of the Oregon Department of Aviation ODA shall be disclosed or protected from disclosure in accordance with Chapter 192 of the Oregon Revised Statutes. (2) As used in this rule, “public record” has the meaning given in ORS 192.005(5). (3) A request for public records must: (a) Be in writing; (b) Be dated; (c) Include the requestor’s name, address, telephone number, and email address (if one exists); and; (d) Adequately describe the public records being requested. (4) Requestors may use ODA’s public records request form, available at https://www.oregon.gov/aviation/ (5) ODA shall respond to all requests for public records as soon as practicable and without unreasonable delay, according to the timelines outlined in ORS 192.324 and ORS 192.329. (6) ODA adopts DAS Statewide Policy 107-001-030 to calculate fees and to determine whether a request for fee waiver or reduction meets the public interest thresholds. (7) ODA may require pre-payment of any fees associated with a request for public records before work begins to prepare a response, or if work has already begun, before any responsive records are released. (8) Requests for fee waivers or reductions must be in writing and must succinctly state the basis on which the requestor seeks the fee waiver or reduction and explain how the request meets the public interest threshold described in DAS Statewide Policy 107-001-030. (9) An individual or entity that chooses to receive meeting agendas, materials or email updates electronically may subscribe by visiting ODA’s website.