ORS 192.329: Public body’s response to public records request.

Edition: 2025 EditionEffective: 2026-01-01Last verified: 2026-09-07

(1) A public body shall complete its response to a written public records request that is received by an individual identified in the public body’s procedure described in ORS 192.324 as soon as practicable and without unreasonable delay. (2) A public body’s response to a public records request is complete when the public body: (a) Provides access to or copies of all requested records within the possession or custody of the public body that the public body does not assert are exempt from public disclosure, or explains where the records are already publicly available; (b) Asserts any exemptions from disclosure that the public body believes apply to any requested records and, if the public body cites ORS 192.355 (8) or (9), identifies the state or federal law that the public body relied on in asserting the exemptions; (c) Complies with ORS 192.338; (d) To the extent that the public body is not the custodian of records that have been requested, provides a written statement to that effect; (e) To the extent that state or federal law prohibits the public body from acknowledging whether any requested record exists or that acknowledging whether a requested record exists would result in the loss of federal benefits or imposition of another sanction, provides a written statement to that effect, citing the state or federal law that the public body relies on, unless the written statement itself would violate state or federal law; and (f) If the public body asserts that one or more requested records are exempt from public disclosure, includes a statement that the requester may seek review of the public body’s determination pursuant to ORS 192.401, 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431. (3)(a) If a public body has informed a requester of a fee permitted under ORS 192.324 (4), the obligation of the public body to complete its response to the request is suspended until the requester has paid the fee, the fee has been waived by the public body pursuant to ORS 192.324 (5) or the fee otherwise has been ordered waived. (b) If the requester fails to pay the fee within 60 days of the date on which the public body informed the requester of the fee, or fails to pay the fee within 60 days of the date on which the public body informed the requester of the denial of the fee waiver, the public body shall close the request. (4)(a) A public body may request additional information or clarification from a requester of public records for the purpose of expediting the public body’s response to the request. If the public body has requested additional information or clarification in good faith, the public body’s obligation to further complete its response to the request is suspended until the requester provides the requested information or clarification or affirmatively declines to provide that information or clarification. (b) If the requester fails to respond within 60 days to a good faith request from the public body for information or clarification, the public body shall close the request. (5) As soon as reasonably possible but not later than 10 business days after the date by which a public body is required to acknowledge receipt of the request under ORS 192.324, a public body shall: (a) Complete its response to the public records request; or (b) Provide a written statement that the public body is still processing the request and a reasonable estimated date by which the public body expects to complete its response based on the information currently available. (6) The time periods established by ORS 192.324 and subsection (5) of this section do not apply to a public body if compliance would be impracticable because: (a) The staff or volunteers necessary to complete a response to the public records request are unavailable; (b) Compliance would demonstrably impede the public body’s ability to perform other necessary services; or (c) Of the volume of public records requests being simultaneously processed by the public body. (7) For purposes of this section, staff members or volunteers who are on leave or are not scheduled to work are considered to be unavailable. (8) A public body that cannot comply with the time periods established by ORS 192.324 and subsection (5) of this section for a reason listed in subsection (6) of this section shall, as soon as practicable and without unreasonable delay, acknowledge a public records request and complete the response to the request. [2017 c.456 §4]

Official history and status

History: Note: 192.329, 192.335 and 192.340 were added to and made a part of 192.311 to 192.478 by legislative action but were not added to any smaller series therein. See Preface to Oregon Revised Statutes for further explanation.

Administrative rules citing this section

OAR 170-002-0002: Procedure to Request Public Records — authority
OAR 255-015-0002: Board Records — authority
OAR 255-015-0003: Oral Record of Hearing — implements
OAR 255-015-0010: Criteria for Denial of Disclosure of Records — implements
OAR 255-015-0010: Criteria for Denial of Disclosure of Records — authority
OAR 414-002-0000: Definitions — implements
OAR 414-002-0000: Definitions — authority
OAR 414-002-0001: Fees for Inspection or Copies of Public Records and Department Publications; Other Services — implements
OAR 414-002-0001: Fees for Inspection or Copies of Public Records and Department Publications; Other Services — authority
OAR 459-060-0010: Requests and Fees for Public Records — implements
OAR 459-060-0020: Confidentiality of Member Records — implements
OAR 459-060-0030: Disclosure of Records Without Consent — implements
OAR 459-060-0050: Request for Benefit Estimate — implements
OAR 585-001-0007: Definitions — implements
OAR 585-001-0008: Request to Inspect or Obtain Copies of Public Records — implements
OAR 585-001-0008: Request to Inspect or Obtain Copies of Public Records — authority
OAR 604-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 604-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 604-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 604-040-0040: Exceptions to Established Time Periods — implements
OAR 604-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 604-040-0060: Fee Waiver or Reduction — implements
OAR 607-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 607-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 607-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 607-040-0040: Exceptions to Established Time Periods — implements
OAR 607-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 607-040-0060: Fee Waiver or Reduction — implements
OAR 611-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 611-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 611-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 611-020-0040: Exceptions to Established Time Periods — implements
OAR 611-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 611-020-0060: Fee Waiver or Reduction — implements
OAR 617-050-0010: Purpose of Public Records Request Processing Rules — implements
OAR 617-050-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 617-050-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 617-050-0040: Exceptions to Established Time Periods — implements
OAR 617-050-0050: Fee for Cost of Making Public Records Available — implements
OAR 617-050-0060: Fee Waiver or Reduction — implements
OAR 623-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 623-020-0020: Request to Inspect of Make Copies of Public Records — implements
OAR 623-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 623-020-0040: Exceptions to Established Time Periods — implements
OAR 623-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 623-020-0060: Fee Waiver or Reduction — implements
OAR 642-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 642-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 642-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 642-040-0040: Exceptions to Established Time Periods — implements
OAR 642-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 642-040-0060: Fee Waiver or Reduction — implements
OAR 644-020-0010: Purpose of Publc Records Request Processing Rules — implements
OAR 644-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 644-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 644-020-0040: Exceptions to Established Time Periods — implements
OAR 644-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 644-020-0060: Fee Waiver or Reduction — implements
OAR 645-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 645-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 645-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 645-020-0040: Exceptions to Established Time Periods — implements
OAR 645-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 645-020-0060: Fee Waiver or Reduction — implements
OAR 646-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 646-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 646-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 646-020-0040: Exceptions to Established Time Periods — implements
OAR 646-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 646-020-0060: Fee Waiver or Reduction — implements
OAR 647-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 647-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 647-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 647-020-0040: Exceptions to Established Time Periods — implements
OAR 647-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 647-020-0060: Fee Waiver or Reduction — implements
OAR 656-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 656-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 656-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 656-020-0040: Exceptions to Established Time Periods — implements
OAR 656-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 656-020-0060: Fee Waiver or Reduction — implements
OAR 657-040-0010: Purpose of Public Records Request Processing Rules — implements
OAR 657-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 657-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 657-040-0040: Exceptions to Established Time Periods — implements
OAR 657-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 657-040-0060: Fee Waiver or Reduction — implements
OAR 658-050-0010: Purpose of Public Records Request Processing Rules — implements
OAR 658-050-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 658-050-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 658-050-0040: Exceptions to Established Time Periods — implements
OAR 658-050-0050: Fee for Cost of Making Public Records Available — implements
OAR 658-050-0060: Fee Waiver or Reduction — implements
OAR 664-030-0010: Purpose of Public Records Request Processing Rules — implements
OAR 664-030-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 664-030-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 664-030-0040: Exceptions to Established Time Periods — implements
OAR 664-030-0050: Fee for Cost of Making Public Records Available — implements
OAR 664-030-0060: Fee Waiver or Reduction — implements
OAR 668-020-0010: Purpose of Public Records Requests Processing Rules — implements
OAR 668-020-0010: Purpose of Public Records Requests Processing Rules — authority
OAR 668-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 668-020-0020: Request to Inspect or Make Copies of Public Records — authority
OAR 668-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 668-020-0030: Commission Procedure for Responses to Public Records Requests — authority
OAR 668-020-0040: Exceptions to Established Time Periods — implements
OAR 668-020-0040: Exceptions to Established Time Periods — authority
OAR 668-020-0050: Fees for Cost of Making Public Records Available — implements
OAR 668-020-0050: Fees for Cost of Making Public Records Available — authority
OAR 668-020-0060: Fee Waiver or Reduction — implements
OAR 668-020-0060: Fee Waiver or Reduction — authority
OAR 670-040-0010: Purpose of Public Request Processing Rules — implements
OAR 670-040-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 670-040-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 670-040-0040: Exceptions to Established Time Periods — implements
OAR 670-040-0050: Fee for Cost of Making Public Records Available — implements
OAR 670-040-0060: Fee Waiver or Reduction — implements
OAR 731-001-0025: Public Records Request Requirements and Fees — implements
OAR 806-010-0106: Public Record Requests — authority
OAR 860-001-0060: Public Records Requests — implements
OAR 972-020-0010: Purpose of Public Records Request Processing Rules — implements
OAR 972-020-0020: Request to Inspect or Make Copies of Public Records — implements
OAR 972-020-0030: Commission Procedure for Responses to Public Records Requests — implements
OAR 972-020-0040: Exceptions to Established Time Periods — implements
OAR 972-020-0050: Fee for Cost of Making Public Records Available — implements
OAR 972-020-0060: Fee Waiver or Reduction — implements

This rule cites

ORS 192.324 — resolved
ORS 192.355 — resolved
ORS 192.338 — resolved
ORS 192.401 — resolved
192.411 — resolved
192.415 — resolved
192.418 — resolved
192.422 — resolved
192.427 — resolved
192.431 — resolved

Cited by

Official source: https://www.oregonlegislature.gov/bills_laws/ors/ors192.html