OAR 255-015-0004: Public Records Requests

(1) All public records of the Board are available for public inspection and copying at the agency during usual business hours, except for records that the agency has determined to be exempt or conditionally exempt from disclosure in accordance with ORS Chapter 192 and any other references establishing an exemption to disclosure of public records. (2) A request to inspect or obtain copies of a public record or information from public records shall be made in writing and must include the following information: (a) Name, address, email address and telephone number of the requester; and (b) A specific description of the records requested and time period records were produced. (3) The Board will charge fees pursuant to ORS 192.324 and the Oregon Department of Administrative Services Standardized Public Records Requests Fees and Charges Statewide Policy 107-001-030 and ensure that all charges reflect no more than the actual cost to the Board of producing and processing the public records request. This includes fees for: (a) Staff time necessary to identify, locate, summarize or compile the record as requested; (b) Attorney fees and staff time associated with the screening of materials or redacting information that is exempt from disclosure; (c) Supervision of on-site inspection of the public record by the requester; (d) Customary fee per page or other media for reproduction, handling and assembling of copies to be provided; and (e) Postage or similar expenses and special supplies or services necessary to furnish the records. (4) The requester must pay all fees for access of a public record in advance.