ORS 192.005: Definitions for ORS 192.005 to 192.170.
Edition: 2025 EditionEffective: 2026-01-01Last verified: 2026-09-07
As used in ORS 192.005 to 192.170, unless the context requires otherwise: (1) “Archivist” means the State Archivist. (2) “Photocopy” includes a photograph, microphotograph and any other reproduction on paper or film in any scale. (3) “Photocopying” means the process of reproducing, in the form of a photocopy, a public record or writing. (4) “Political subdivision” means a city, county, district or any other municipal or public corporation in this state. (5) “Public record”: (a) Means any information that: (A) Is prepared, owned, used or retained by a state agency or political subdivision; (B) Relates to an activity, transaction or function of a state agency or political subdivision; and (C) Is necessary to satisfy the legal, administrative, fiscal, tribal cultural or historical policies, requirements or needs of the state agency or political subdivision. (b) Does not include: (A) Records of the Legislative Assembly, its committees, officers and employees. (B) Library and museum materials made or acquired and preserved solely for reference or exhibition purposes. (C) Records or information concerning the location of archaeological sites or objects as those terms are defined in ORS 358.905. (D) Extra copies of a document, preserved only for convenience of reference. (E) A stock of publications. (F) Messages on voice mail. (G) Records of the Judicial Department or its officers and employees. (H) Spoken communication that is not recorded. (6) “State agency”: (a) Means any state officer, department, board or commission created by the Constitution or statutes of this state. (b) Does not include: (A) The Legislative Assembly or its committees, officers and employees; or (B) The Judicial Department or its officers and employees. [1961 c.160 §2; 1965 c.302 §1; 1983 c.620 §11; 1989 c.16 §1; 1999 c.55 §1; 1999 c.140 §1; 2011 c.645 §1; 2023 c.35 §2]
Administrative rules citing this section
- OAR 166-010-0015: State Archives Reference Room Rules — authority
- OAR 166-010-0018: State Records Center — implements
- OAR 166-010-0019: Security Copy Depository Deposits for Storage — implements
- OAR 166-017-0010: Definitions — implements
- OAR 166-017-0010: Definitions — authority
- OAR 166-017-0045: Electronic Record as Official Copy of a Public Record — implements
- OAR 166-017-0045: Electronic Record as Official Copy of a Public Record — authority
- OAR 166-025-0021: Hybrid Systems — implements
- OAR 166-025-0022: Target and Certifications (Hybrid Systems) — implements
- OAR 166-025-0035: Microfilm as Official Copy of Public Record — implements
- OAR 166-150-0001: Definitions and Applicability — implements
- OAR 166-150-0001: Definitions and Applicability — authority
- OAR 166-150-0005: Administrative Records — implements
- OAR 166-150-0005: Administrative Records — authority
- OAR 166-150-0010: Airport and Seaport Records — implements
- OAR 166-150-0010: Airport and Seaport Records — authority
- OAR 166-150-0015: Assessment and Taxation Records — implements
- OAR 166-150-0015: Assessment and Taxation Records — authority
- OAR 166-150-0020: Building Records — implements
- OAR 166-150-0020: Building Records — authority
- OAR 166-150-0030: Counsel Records — implements
- OAR 166-150-0035: County Clerk — Elections Records — implements
- OAR 166-150-0035: County Clerk — Elections Records — authority
- OAR 166-150-0040: County Clerk — General Records — implements
- OAR 166-150-0040: County Clerk — General Records — authority
- OAR 166-150-0045: County Court and Commissioners Records — implements
- OAR 166-150-0045: County Court and Commissioners Records — authority
- OAR 166-150-0050: County Fair Records — implements
- OAR 166-150-0050: County Fair Records — authority
- OAR 166-150-0055: County Health — Developmental Disabilities Records — implements
- OAR 166-150-0055: County Health — Developmental Disabilities Records — authority
- OAR 166-150-0060: County Health — Mental Health Records — implements
- OAR 166-150-0065: County Health — Public/Community Health Records — implements
- OAR 166-150-0070: County Health — Sanitation and Waste Management Records — implements
- OAR 166-150-0070: County Health — Sanitation and Waste Management Records — authority
- OAR 166-150-0075: County Health — Vital Statistics Records — implements
- OAR 166-150-0075: County Health — Vital Statistics Records — authority
- OAR 166-150-0080: County Juvenile Department Records — implements
- OAR 166-150-0080: County Juvenile Department Records — authority
- OAR 166-150-0085: County Museums and Historical Societies Records — implements
- OAR 166-150-0090: County Veterans Service Offices Records — implements
- OAR 166-150-0095: District Attorney Records — implements
- OAR 166-150-0110: Financial Records — implements
- OAR 166-150-0120: Housing and Community Development Records — implements
- OAR 166-150-0125: Information Systems Records — implements
- OAR 166-150-0125: Information Systems Records — authority
- OAR 166-150-0130: Justice and Family Courts — implements
- OAR 166-150-0140: Library Records — implements
- OAR 166-150-0140: Library Records — authority
- OAR 166-150-0155: Payroll Records — implements
- OAR 166-150-0155: Payroll Records — authority
- OAR 166-150-0160: Personnel Records — implements
- OAR 166-150-0165: Planning Records — implements
- OAR 166-150-0165: Planning Records — authority
- OAR 166-150-0166: Property and Facilities Management Records — implements
- OAR 166-150-0166: Property and Facilities Management Records — authority
- OAR 166-150-0167: Public Safety Records — implements
- OAR 166-150-0167: Public Safety Records — authority
- OAR 166-150-0170: Public Works — General Records — implements
- OAR 166-150-0170: Public Works — General Records — authority
- OAR 166-150-0185: Public Works Records — Traffic Engineering and Maintenance Records — implements
- OAR 166-150-0185: Public Works Records — Traffic Engineering and Maintenance Records — authority
- OAR 166-150-0200: Risk Management Records — implements
- OAR 166-150-0205: Surveyor Records — implements
- OAR 166-150-0205: Surveyor Records — authority
- OAR 166-150-0215: Vector Control Records — implements
- OAR 166-200-0410: Definitions and Applicability — implements
- OAR 166-200-0410: Definitions and Applicability — authority
- OAR 166-200-0415: Administrative Records — implements
- OAR 166-200-0415: Administrative Records — authority
- OAR 166-200-0420: Airport Records — implements
- OAR 166-200-0420: Airport Records — authority
- OAR 166-200-0425: Building Records — implements
- OAR 166-200-0425: Building Records — authority
- OAR 166-200-0430: City Recorder/City Clerk - Elections Records — implements
- OAR 166-200-0430: City Recorder/City Clerk - Elections Records — authority
- OAR 166-200-0435: City Recorder/City Clerk - General Records — implements
- OAR 166-200-0435: City Recorder/City Clerk - General Records — authority
- OAR 166-200-0440: Financial Records — implements
- OAR 166-200-0440: Financial Records — authority
- OAR 166-200-0445: Information Systems Records — implements
- OAR 166-200-0445: Information Systems Records — authority
- OAR 166-200-0450: Legal Records — implements
- OAR 166-200-0450: Legal Records — authority
- OAR 166-200-0455: Library Records — implements
- OAR 166-200-0455: Library Records — authority
- OAR 166-200-0460: Mayor/Council Records — implements
- OAR 166-200-0460: Mayor/Council Records — authority
- OAR 166-200-0465: Municipal Court Records — implements
- OAR 166-200-0465: Municipal Court Records — authority
- OAR 166-200-0470: Payroll Records — implements
- OAR 166-200-0470: Payroll Records — authority
- OAR 166-200-0475: Personnel Records — implements
- OAR 166-200-0475: Personnel Records — authority
- OAR 166-200-0480: Planning Records — implements
- OAR 166-200-0480: Planning Records — authority
- OAR 166-200-0485: Property and Facilities Management Records — implements
- OAR 166-200-0485: Property and Facilities Management Records — authority
- OAR 166-200-0490: Public Safety Records — implements
- OAR 166-200-0490: Public Safety Records — authority
- OAR 166-200-0495: Public Works - General Records — implements
- OAR 166-200-0495: Public Works - General Records — authority
- OAR 166-200-0500: Public Works - Traffic Engineering and Maintenance Records — implements
- OAR 166-200-0500: Public Works - Traffic Engineering and Maintenance Records — authority
- OAR 166-200-0505: Risk Management Records — implements
- OAR 166-200-0505: Risk Management Records — authority
- OAR 166-300-0015: Administrative Records — implements
- OAR 166-300-0015: Administrative Records — authority
- OAR 166-300-0017: Board and Commission Records — implements
- OAR 166-300-0017: Board and Commission Records — authority
- OAR 166-300-0020: Facilities/Property Records — implements
- OAR 166-300-0020: Facilities/Property Records — authority
- OAR 166-300-0025: Financial Records — implements
- OAR 166-300-0025: Financial Records — authority
- OAR 166-300-0030: Information Systems Records — implements
- OAR 166-300-0030: Information Systems Records — authority
- OAR 166-300-0035: Payroll Records — implements
- OAR 166-300-0035: Payroll Records — authority
- OAR 166-300-0040: Personnel Records — implements
- OAR 166-300-0040: Personnel Records — authority
- OAR 166-300-0045: Risk Management Records — implements
- OAR 166-300-0045: Risk Management Records — authority
- OAR 166-450-0000: Community Colleges — implements
- OAR 166-450-0005: Administrative Records — implements
- OAR 166-450-0010: Bookstore Records — implements
- OAR 166-450-0015: Child Care Records — implements
- OAR 166-450-0020: Contracts and Agreements — implements
- OAR 166-450-0025: Curriculum and Instruction Records — implements
- OAR 166-450-0030: Distance Education/Learning Records — implements
- OAR 166-450-0035: Equipment/Supplies/Property Records — implements
- OAR 166-450-0040: Facilities Records — implements
- OAR 166-450-0045: Student Financial Aid Records — implements
- OAR 166-450-0050: Financial and Accounting Records — implements
- OAR 166-450-0055: Health Services Records — implements
- OAR 166-450-0060: Information Management Systems — implements
- OAR 166-450-0065: Institutional Research Records — implements
- OAR 166-450-0070: Institutional Service Records — implements
- OAR 166-450-0075: Intercollegiate Athletics Records — implements
- OAR 166-450-0080: Library and Media Records — implements
- OAR 166-450-0085: Payroll Records — implements
- OAR 166-450-0090: Personnel Records — implements
- OAR 166-450-0095: Public Safety Records — implements
- OAR 166-450-0100: Publications and Promotional Records — implements
- OAR 166-450-0105: Risk Management Records — implements
- OAR 166-450-0110: Risk Management and OSHA Employee Safety Training Records — implements
- OAR 166-450-0115: Student Housing and Food Services Record — implements
- OAR 166-450-0120: Student Records, Academic — implements
- OAR 166-450-0125: Student Records, Other — implements
- OAR 257-070-0120: Recordkeeping — implements
- OAR 257-070-0120: Recordkeeping — authority
- OAR 603-001-0130: Procedures for Obtaining General Information — implements
This rule cites
- ORS 192.005 — resolved
- 192.170 — resolved
- ORS 358.905 — resolved
Cited by
- ORS 84.067: State Archivist duties.
- ORS 164.873: Exemptions from ORS 164.865, 164.868, 164.869, 164.872 and 164.875.
- ORS 192.001: Policy concerning public records.
- ORS 357.805: Definitions for ORS 357.805 to 357.895.
- ORS 357.895: Rules.
- ORS 358.905: Definitions for ORS 358.905 to 358.961; interpretation.
- ORS 358.915: Application.
- ORS 431.520: Disposal of public records.
- OAR 166-005-0005: Purpose
- OAR 166-005-0010: Definitions for Divisions 5 through 475
- OAR 166-030-0027: Public Records Retention and Disposition Authorization (Local Agencies)
- OAR 166-150-0005: Administrative Records
- OAR 166-200-0415: Administrative Records
- OAR 166-300-0010: Definitions and Applicability
- OAR 166-300-0015: Administrative Records
- OAR 291-070-0110: Definitions
- OAR 410-141-5000: FINANCIAL SOLVENCY REGULATION: Definitions
- OAR 738-001-0035: Public Records Access and Fees
Official source: https://www.oregonlegislature.gov/bills_laws/ors/ors192.html