OAR 166-150-0045: County Court and Commissioners Records

(1) Annexation Records: Series documents the annexation of areas into boundaries. Records may include staff reports, petitions, service district withdrawal records, surveys, boundary commission recommendations and judgments, census reports, franchise notices, maps, and related documentation. Minimum retention: Permanent. (2) Board of Commissioners or County Court Meeting Records: Series documents the official proceedings of regularly scheduled, special, executive session, and emergency meetings of the governing body. Records may include minutes, agendas, exhibits, resolutions, staff reports, indexes, meeting packets, petitions, notes taken by members of the governing body during the meeting, audio and video recordings, and related documentation. Minimum retention: (a) Minutes (except executive session minutes), agendas, resolutions, packets, indexes, and exhibits (not retained permanently elsewhere in agency records), permanent; (b) Executive session minutes, 10 years; (c) Audio and video recordings, 1 year after minutes approved, if no minutes approved recordings are treated as minutes; (d) All other records and exhibits not pertinent to minutes, 5 years.