ORS 192.018: Written policies on use, retention and ownership of public records; State Archivist approval.
Edition: 2025 EditionEffective: 2026-01-01Last verified: 2026-09-07
(1) Each state agency shall have a written policy that sets forth the agency’s use, retention and ownership of public records. The policy shall ensure that public records are being maintained and managed consistently within the agency from the time of creation of a public record to the time of final disposition of the public record. (2) Each state agency shall submit the written policy and any subsequent amendment of the policy to the State Archivist for approval before the policy takes effect or the amendment to the policy takes effect. [2011 c.645 §3]
Administrative rules citing this section
- OAR 166-010-0015: State Archives Reference Room Rules — authority
- OAR 166-010-0018: State Records Center — implements
- OAR 166-010-0019: Security Copy Depository Deposits for Storage — implements
- OAR 166-017-0010: Definitions — implements
- OAR 166-017-0010: Definitions — authority
- OAR 166-017-0045: Electronic Record as Official Copy of a Public Record — implements
- OAR 166-017-0045: Electronic Record as Official Copy of a Public Record — authority
- OAR 166-025-0021: Hybrid Systems — implements
- OAR 166-025-0022: Target and Certifications (Hybrid Systems) — implements
- OAR 166-025-0035: Microfilm as Official Copy of Public Record — implements
- OAR 166-150-0001: Definitions and Applicability — implements
- OAR 166-150-0001: Definitions and Applicability — authority
- OAR 166-150-0005: Administrative Records — implements
- OAR 166-150-0005: Administrative Records — authority
- OAR 166-150-0010: Airport and Seaport Records — implements
- OAR 166-150-0010: Airport and Seaport Records — authority
- OAR 166-150-0015: Assessment and Taxation Records — implements
- OAR 166-150-0015: Assessment and Taxation Records — authority
- OAR 166-150-0020: Building Records — implements
- OAR 166-150-0020: Building Records — authority
- OAR 166-150-0030: Counsel Records — implements
- OAR 166-150-0035: County Clerk — Elections Records — implements
- OAR 166-150-0035: County Clerk — Elections Records — authority
- OAR 166-150-0040: County Clerk — General Records — implements
- OAR 166-150-0040: County Clerk — General Records — authority
- OAR 166-150-0045: County Court and Commissioners Records — implements
- OAR 166-150-0045: County Court and Commissioners Records — authority
- OAR 166-150-0050: County Fair Records — implements
- OAR 166-150-0050: County Fair Records — authority
- OAR 166-150-0055: County Health — Developmental Disabilities Records — implements
- OAR 166-150-0055: County Health — Developmental Disabilities Records — authority
- OAR 166-150-0060: County Health — Mental Health Records — implements
- OAR 166-150-0065: County Health — Public/Community Health Records — implements
- OAR 166-150-0070: County Health — Sanitation and Waste Management Records — implements
- OAR 166-150-0070: County Health — Sanitation and Waste Management Records — authority
- OAR 166-150-0075: County Health — Vital Statistics Records — implements
- OAR 166-150-0075: County Health — Vital Statistics Records — authority
- OAR 166-150-0080: County Juvenile Department Records — implements
- OAR 166-150-0080: County Juvenile Department Records — authority
- OAR 166-150-0085: County Museums and Historical Societies Records — implements
- OAR 166-150-0090: County Veterans Service Offices Records — implements
- OAR 166-150-0095: District Attorney Records — implements
- OAR 166-150-0110: Financial Records — implements
- OAR 166-150-0120: Housing and Community Development Records — implements
- OAR 166-150-0125: Information Systems Records — implements
- OAR 166-150-0125: Information Systems Records — authority
- OAR 166-150-0130: Justice and Family Courts — implements
- OAR 166-150-0140: Library Records — implements
- OAR 166-150-0140: Library Records — authority
- OAR 166-150-0155: Payroll Records — implements
- OAR 166-150-0155: Payroll Records — authority
- OAR 166-150-0160: Personnel Records — implements
- OAR 166-150-0165: Planning Records — implements
- OAR 166-150-0165: Planning Records — authority
- OAR 166-150-0166: Property and Facilities Management Records — implements
- OAR 166-150-0166: Property and Facilities Management Records — authority
- OAR 166-150-0167: Public Safety Records — implements
- OAR 166-150-0167: Public Safety Records — authority
- OAR 166-150-0170: Public Works — General Records — implements
- OAR 166-150-0170: Public Works — General Records — authority
- OAR 166-150-0185: Public Works Records — Traffic Engineering and Maintenance Records — implements
- OAR 166-150-0185: Public Works Records — Traffic Engineering and Maintenance Records — authority
- OAR 166-150-0200: Risk Management Records — implements
- OAR 166-150-0205: Surveyor Records — implements
- OAR 166-150-0205: Surveyor Records — authority
- OAR 166-150-0215: Vector Control Records — implements
- OAR 166-200-0410: Definitions and Applicability — implements
- OAR 166-200-0410: Definitions and Applicability — authority
- OAR 166-200-0415: Administrative Records — implements
- OAR 166-200-0415: Administrative Records — authority
- OAR 166-200-0420: Airport Records — implements
- OAR 166-200-0420: Airport Records — authority
- OAR 166-200-0425: Building Records — implements
- OAR 166-200-0425: Building Records — authority
- OAR 166-200-0430: City Recorder/City Clerk - Elections Records — implements
- OAR 166-200-0430: City Recorder/City Clerk - Elections Records — authority
- OAR 166-200-0435: City Recorder/City Clerk - General Records — implements
- OAR 166-200-0435: City Recorder/City Clerk - General Records — authority
- OAR 166-200-0440: Financial Records — implements
- OAR 166-200-0440: Financial Records — authority
- OAR 166-200-0445: Information Systems Records — implements
- OAR 166-200-0445: Information Systems Records — authority
- OAR 166-200-0450: Legal Records — implements
- OAR 166-200-0450: Legal Records — authority
- OAR 166-200-0455: Library Records — implements
- OAR 166-200-0455: Library Records — authority
- OAR 166-200-0460: Mayor/Council Records — implements
- OAR 166-200-0460: Mayor/Council Records — authority
- OAR 166-200-0465: Municipal Court Records — implements
- OAR 166-200-0465: Municipal Court Records — authority
- OAR 166-200-0470: Payroll Records — implements
- OAR 166-200-0470: Payroll Records — authority
- OAR 166-200-0475: Personnel Records — implements
- OAR 166-200-0475: Personnel Records — authority
- OAR 166-200-0480: Planning Records — implements
- OAR 166-200-0480: Planning Records — authority
- OAR 166-200-0485: Property and Facilities Management Records — implements
- OAR 166-200-0485: Property and Facilities Management Records — authority
- OAR 166-200-0490: Public Safety Records — implements
- OAR 166-200-0490: Public Safety Records — authority
- OAR 166-200-0495: Public Works - General Records — implements
- OAR 166-200-0495: Public Works - General Records — authority
- OAR 166-200-0500: Public Works - Traffic Engineering and Maintenance Records — implements
- OAR 166-200-0500: Public Works - Traffic Engineering and Maintenance Records — authority
- OAR 166-200-0505: Risk Management Records — implements
- OAR 166-200-0505: Risk Management Records — authority
- OAR 166-300-0015: Administrative Records — implements
- OAR 166-300-0015: Administrative Records — authority
- OAR 166-300-0017: Board and Commission Records — implements
- OAR 166-300-0017: Board and Commission Records — authority
- OAR 166-300-0020: Facilities/Property Records — implements
- OAR 166-300-0020: Facilities/Property Records — authority
- OAR 166-300-0025: Financial Records — implements
- OAR 166-300-0025: Financial Records — authority
- OAR 166-300-0030: Information Systems Records — implements
- OAR 166-300-0030: Information Systems Records — authority
- OAR 166-300-0035: Payroll Records — implements
- OAR 166-300-0035: Payroll Records — authority
- OAR 166-300-0040: Personnel Records — implements
- OAR 166-300-0040: Personnel Records — authority
- OAR 166-300-0045: Risk Management Records — implements
- OAR 166-300-0045: Risk Management Records — authority
- OAR 166-450-0000: Community Colleges — implements
- OAR 166-450-0005: Administrative Records — implements
- OAR 166-450-0010: Bookstore Records — implements
- OAR 166-450-0015: Child Care Records — implements
- OAR 166-450-0020: Contracts and Agreements — implements
- OAR 166-450-0025: Curriculum and Instruction Records — implements
- OAR 166-450-0030: Distance Education/Learning Records — implements
- OAR 166-450-0035: Equipment/Supplies/Property Records — implements
- OAR 166-450-0040: Facilities Records — implements
- OAR 166-450-0045: Student Financial Aid Records — implements
- OAR 166-450-0050: Financial and Accounting Records — implements
- OAR 166-450-0055: Health Services Records — implements
- OAR 166-450-0060: Information Management Systems — implements
- OAR 166-450-0065: Institutional Research Records — implements
- OAR 166-450-0070: Institutional Service Records — implements
- OAR 166-450-0075: Intercollegiate Athletics Records — implements
- OAR 166-450-0080: Library and Media Records — implements
- OAR 166-450-0085: Payroll Records — implements
- OAR 166-450-0090: Personnel Records — implements
- OAR 166-450-0095: Public Safety Records — implements
- OAR 166-450-0100: Publications and Promotional Records — implements
- OAR 166-450-0105: Risk Management Records — implements
- OAR 166-450-0110: Risk Management and OSHA Employee Safety Training Records — implements
- OAR 166-450-0115: Student Housing and Food Services Record — implements
- OAR 166-450-0120: Student Records, Academic — implements
- OAR 166-450-0125: Student Records, Other — implements
- OAR 257-070-0120: Recordkeeping — implements
- OAR 257-070-0120: Recordkeeping — authority
This rule cites
No citations extracted.
Cited by
Official source: https://www.oregonlegislature.gov/bills_laws/ors/ors192.html