ORS 357.835: Transfer of public records to State Archivist.
Edition: 2025 EditionEffective: 2026-01-01Last verified: 2026-09-07
(1) Except as otherwise provided by law, when the State Archivist has determined that public records are stored under conditions where they are no longer available for use or which are dangerous to the safety and protection of the records, or where no safe storage is available, all such public records or writings as the State Archivist may requisition as being of value or interest for the purposes mentioned in ORS 357.825 shall be transferred to the custody of the State Archivist. (2) If a state agency is abolished or ceases to operate, its public records and writings shall be transferred to the custody of the State Archivist, except for records of functions transferred by law to other agencies and records needed for the liquidation of obligations or property of the agency. Records used in the liquidation of the agency shall be transferred to the State Archivist when the liquidation is completed. (3) The Governor, the Secretary of State and the State Treasurer shall deposit with the State Archivist for safekeeping in the custody of the State Archivist records of their offices that are used for historical rather than current administrative purposes. [Formerly 358.030; 1991 c.671 §9]
Administrative rules citing this section
- OAR 166-017-0010: Definitions — implements
- OAR 166-017-0010: Definitions — authority
- OAR 166-017-0045: Electronic Record as Official Copy of a Public Record — implements
- OAR 166-017-0045: Electronic Record as Official Copy of a Public Record — authority
- OAR 166-150-0001: Definitions and Applicability — implements
- OAR 166-150-0001: Definitions and Applicability — authority
- OAR 166-150-0005: Administrative Records — implements
- OAR 166-150-0005: Administrative Records — authority
- OAR 166-150-0010: Airport and Seaport Records — implements
- OAR 166-150-0010: Airport and Seaport Records — authority
- OAR 166-150-0015: Assessment and Taxation Records — implements
- OAR 166-150-0015: Assessment and Taxation Records — authority
- OAR 166-150-0020: Building Records — implements
- OAR 166-150-0030: Counsel Records — implements
- OAR 166-150-0035: County Clerk — Elections Records — implements
- OAR 166-150-0035: County Clerk — Elections Records — authority
- OAR 166-150-0040: County Clerk — General Records — implements
- OAR 166-150-0040: County Clerk — General Records — authority
- OAR 166-150-0045: County Court and Commissioners Records — implements
- OAR 166-150-0045: County Court and Commissioners Records — authority
- OAR 166-150-0050: County Fair Records — implements
- OAR 166-150-0050: County Fair Records — authority
- OAR 166-150-0055: County Health — Developmental Disabilities Records — implements
- OAR 166-150-0055: County Health — Developmental Disabilities Records — authority
- OAR 166-150-0060: County Health — Mental Health Records — implements
- OAR 166-150-0065: County Health — Public/Community Health Records — implements
- OAR 166-150-0070: County Health — Sanitation and Waste Management Records — implements
- OAR 166-150-0070: County Health — Sanitation and Waste Management Records — authority
- OAR 166-150-0075: County Health — Vital Statistics Records — implements
- OAR 166-150-0075: County Health — Vital Statistics Records — authority
- OAR 166-150-0080: County Juvenile Department Records — implements
- OAR 166-150-0080: County Juvenile Department Records — authority
- OAR 166-150-0090: County Veterans Service Offices Records — implements
- OAR 166-150-0095: District Attorney Records — implements
- OAR 166-150-0110: Financial Records — implements
- OAR 166-150-0120: Housing and Community Development Records — implements
- OAR 166-150-0125: Information Systems Records — implements
- OAR 166-150-0125: Information Systems Records — authority
- OAR 166-150-0130: Justice and Family Courts — implements
- OAR 166-150-0140: Library Records — implements
- OAR 166-150-0140: Library Records — authority
- OAR 166-150-0155: Payroll Records — implements
- OAR 166-150-0155: Payroll Records — authority
- OAR 166-150-0160: Personnel Records — implements
- OAR 166-150-0165: Planning Records — implements
- OAR 166-150-0165: Planning Records — authority
- OAR 166-150-0166: Property and Facilities Management Records — implements
- OAR 166-150-0166: Property and Facilities Management Records — authority
- OAR 166-150-0167: Public Safety Records — implements
- OAR 166-150-0167: Public Safety Records — authority
- OAR 166-150-0170: Public Works — General Records — implements
- OAR 166-150-0170: Public Works — General Records — authority
- OAR 166-150-0185: Public Works Records — Traffic Engineering and Maintenance Records — implements
- OAR 166-150-0185: Public Works Records — Traffic Engineering and Maintenance Records — authority
- OAR 166-150-0200: Risk Management Records — implements
- OAR 166-150-0205: Surveyor Records — implements
- OAR 166-150-0205: Surveyor Records — authority
- OAR 166-150-0215: Vector Control Records — implements
- OAR 166-200-0410: Definitions and Applicability — implements
- OAR 166-200-0410: Definitions and Applicability — authority
- OAR 166-200-0415: Administrative Records — implements
- OAR 166-200-0415: Administrative Records — authority
- OAR 166-200-0420: Airport Records — implements
- OAR 166-200-0420: Airport Records — authority
- OAR 166-200-0425: Building Records — implements
- OAR 166-200-0425: Building Records — authority
- OAR 166-200-0430: City Recorder/City Clerk - Elections Records — implements
- OAR 166-200-0430: City Recorder/City Clerk - Elections Records — authority
- OAR 166-200-0435: City Recorder/City Clerk - General Records — implements
- OAR 166-200-0435: City Recorder/City Clerk - General Records — authority
- OAR 166-200-0440: Financial Records — implements
- OAR 166-200-0440: Financial Records — authority
- OAR 166-200-0445: Information Systems Records — implements
- OAR 166-200-0445: Information Systems Records — authority
- OAR 166-200-0450: Legal Records — implements
- OAR 166-200-0450: Legal Records — authority
- OAR 166-200-0455: Library Records — implements
- OAR 166-200-0455: Library Records — authority
- OAR 166-200-0460: Mayor/Council Records — implements
- OAR 166-200-0460: Mayor/Council Records — authority
- OAR 166-200-0465: Municipal Court Records — implements
- OAR 166-200-0465: Municipal Court Records — authority
- OAR 166-200-0470: Payroll Records — implements
- OAR 166-200-0470: Payroll Records — authority
- OAR 166-200-0475: Personnel Records — implements
- OAR 166-200-0475: Personnel Records — authority
- OAR 166-200-0480: Planning Records — implements
- OAR 166-200-0480: Planning Records — authority
- OAR 166-200-0490: Public Safety Records — implements
- OAR 166-200-0490: Public Safety Records — authority
- OAR 166-200-0495: Public Works - General Records — implements
- OAR 166-200-0495: Public Works - General Records — authority
- OAR 166-200-0500: Public Works - Traffic Engineering and Maintenance Records — implements
- OAR 166-200-0500: Public Works - Traffic Engineering and Maintenance Records — authority
- OAR 166-200-0505: Risk Management Records — implements
- OAR 166-200-0505: Risk Management Records — authority
- OAR 166-300-0015: Administrative Records — implements
- OAR 166-300-0015: Administrative Records — authority
- OAR 166-300-0017: Board and Commission Records — implements
- OAR 166-300-0017: Board and Commission Records — authority
- OAR 166-300-0020: Facilities/Property Records — implements
- OAR 166-300-0020: Facilities/Property Records — authority
- OAR 166-300-0025: Financial Records — implements
- OAR 166-300-0025: Financial Records — authority
- OAR 166-300-0030: Information Systems Records — implements
- OAR 166-300-0030: Information Systems Records — authority
- OAR 166-300-0035: Payroll Records — implements
- OAR 166-300-0035: Payroll Records — authority
- OAR 166-300-0040: Personnel Records — implements
- OAR 166-300-0040: Personnel Records — authority
- OAR 166-300-0045: Risk Management Records — implements
- OAR 166-300-0045: Risk Management Records — authority
This rule cites
- ORS 357.825 — resolved
Cited by
- ORS 7.010: Records of court; minimum record retention schedules.
- ORS 8.125: Duties to assist Chief Justice and other courts.
- ORS 192.105: State Archivist authorization for state officials to dispose of records; legislative records excepted; local government policy on disposing of public records; limitations; records officer; standards for State Records Center.
- OAR 166-010-0006: Custody of Records
- OAR 166-020-0010: Duties of Public Records Custodians
Official source: https://www.oregonlegislature.gov/bills_laws/ors/ors357.html