OAR 839-001-0720: Notification of Termination of Group Health Insurance Policy

(1) When an employer receives notice from a contractor or insurer who is providing or has provided the employer with a group health insurance policy that the policy is terminated by the insurer and when the employer does not replace the group health insurance coverage with another group health insurance policy, the employer shall notify all employees who were covered under the terminated policy. (2) The employer shall notify the employees in writing no later than ten working days from the date the employer has received notice from the contractor or insurer that the group health insurance policy is terminated. (3) The employer shall deliver the notice to each employee who was covered by the terminated group health insurance policy as follows: (a) The employer shall deliver the notice to each employee affected in person; or (b) The employer shall deliver the notice to each employee affected by mailing the notice to the employee’s home address as recorded in the employer’s records. (4) If the employer mails the notice, the employer shall complete a certificate of mailing for each notice mailed. (5) If the employer delivers the notice in person, the employer shall request the employee to acknowledge in writing that the employee received the notice. (6) The notice to employees shall contain the following information: (a) A statement to the effect that the group health insurance policy covering the employees has been terminated; (b) A statement to the effect that the employer will no longer provide group health insurance coverage for its employees; (c) The date the termination of the group health insurance policy takes effect; (d) An exact and clearly legible copy of the information supplied to the employer by the contractor or insurer pursuant to ORS 743.560.