OAR 836-072-0010: Criminal Records Check Process

(1) An authorized designee: (a) Shall conduct a LEDS-based criminal history check and request that the Oregon Department of State Police conduct a criminal records check for all applicants for an initial license; and (b) May conduct a LEDS-based criminal history check, or request that the Oregon Department of State Police conduct, a criminal records check of an applicant for renewal of a license to whom OAR 836-072-0001 to 836-072-0045 apply. (2) An applicant to whom OAR 836-072-0001 to 836-072-0045 apply must provide as required on the application form all identifying information requested including but not limited to name, birth date, Social Security number, physical characteristics, driver’s license or identification card number and current address, and information about prior residences as requested in the DCBS Criminal Records Request form. The applicant shall submit the information and obtain the fingerprints in accordance with directions provided by the department. An applicant, with the written consent of the authorized designee, may submit the materials necessary for the authorized designee to conduct a LEDS-based criminal history check or a criminal records check up to six months before the applicant intends to submit an application for a new license or for renewal of an existing license. (3) If the department and a vendor agree by contract that the vendor will perform duties of obtaining fingerprints of applicants and submitting the fingerprints for Oregon or nationwide criminal history checks, an applicant shall submit the fingerprint card according to the requirements and instructions of the vendor. (4) Within a reasonable period of time established by an authorized designee, an applicant shall disclose additional information as requested by the department to resolve an issue hindering the completion of either a LEDS-based criminal history check or a criminal records check, such as providing additional proof of identity. (5) When an authorized designee determines under section (1) of this rule that a criminal records check is needed: (a) The authorized designee shall conduct a LEDS-based criminal records check as part of any fitness determination conducted in regard to an applicant. (b) The authorized designee may request that the Oregon Department of State Police conduct an Oregon criminal history check when: (A) The authorized designee determines that an Oregon criminal history check is warranted after review of the information provided by the applicant, the results of a LEDS-based criminal history check or other criminal records information; (B) The authorized designee requests a nationwide criminal history check; or (C) Upon application for renewal, the director has reason to believe an additional check is necessary based on information obtained by the Division of Financial Regulation. (6) An authorized designee may request that the Oregon Department of State Police conduct a nationwide criminal history check when: (a) An applicant for license issuance has lived outside Oregon continuously for nine years; (b) An applicant for resident license renewal has lived outside Oregon for 60 or more consecutive days during the previous three years; (c) For a renewal application, the director has reason to believe an additional check is necessary based on information obtained by the Division of Financial Regulation; (d) Information provided by the applicant or the results of a LEDS-based criminal history check or Oregon criminal history check gives reason to believe, as determined by an authorized designee, that the applicant has a criminal history outside of Oregon; (e) As determined by an authorized designee, there is reason to question the identity of, or information provided by, an applicant, including but not limited to failure to disclose a Social Security number, disclosure of a Social Security number that appears to be invalid or lack of an Oregon driver’s license or identification card; or (f) A check is required by federal law or regulation, by state law or administrative rule, or by contract or written agreement with the department.