OAR 808-008-0085: Filing and Service of Pleadings and Other Documents

(1) Unless otherwise provided by these rules, documents, correspondence, motions, pleadings, rulings and orders filed in an arbitration under these rules shall be filed as follows: (a) With the agency before a claim or dispute is referred by the agency to the Office of Administrative Hearings. (b) With the Office of Administrative Hearings or assigned arbitrator after the agency refers the claim or dispute to the Office of Administrative Hearings and before the arbitrator issues an award. (c) With the agency after the arbitrator issues an award. (2) After the agency refers a claim or dispute to the Office of Administrative Hearings and before the arbitrator issues an award, a person who files a document such as a correspondence, motion, pleading, ruling or order with the Office of Administrative Hearings or arbitrator in an arbitration shall serve copies of the document filed on the parties to the claim or dispute or their counsel if the parties are represented. Service under this section shall be by hand delivery, by facsimile, by email, or by mail. (3) In addition to the requirements of OAR 808-004-0211, after the agency refers the claim or dispute to the Office of Administrative Hearings and before the arbitrator issues an award a party must notify the Office of Administrative Hearings or arbitrator, and other parties to the claim or dispute of any change in the party's address or email address, withdrawal or change of party’s attorney or change of address or email address of the party’s attorney.