OAR 736-002-0150: Recordkeeping, Confidentiality, and Retention

(1) Recordkeeping: (a) An authorized designee shall document a preliminary or final fitness determination, or the closing of a fitness determination file in writing. (b) Written documentation of preliminary or final fitness determination and closing of a fitness determination file shall be retained in the subject individual file for two years after the date of notice. (2) Confidentiality: the Department will keep information obtained in a criminal records check confidential and disseminate only as provided in OAR 125-007-0310 and ORS 181A.195(11).