OAR 581-021-0340: Exceptions to Prior Consent

An educational agency or institution may disclose personally identifiable information from an education record of a student without the consent required by OAR 581-021-0330 if the disclosure meets one or more of the following conditions: (1) The disclosure is to school board members during executive session pursuant to ORS 332.061, or to other school officials and teachers within the educational agency whom the agency or institution has determined to have legitimate educational interests. (2) The disclosure is to officials of another school, school system, institution of postsecondary education, education service district, state regional program, or other educational agency that has requested the records and in which the student seeks or intends to enroll, or is enrolled in or receives services from the other agency or institution. The term "receives services" includes, but is not limited to, an evaluation or re-evaluation for purposes of determining whether a student has a disability. (3) The disclosure is, subject to the requirements of OAR 581-021-0370, to authorized representatives of: (a) The Comptroller General of the United States; (b) The Secretary of the U.S. Department of Education; (c) State and local educational authorities; or (d) The Oregon Secretary of State's Audit Division. (4) The disclosure is in connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to: (a) Determine eligibility for the aid; (b) Determine the amount of the aid; (c) Determine the conditions for the aid; or (d) Enforce the terms and conditions of the aid; (e) As used in this section, "financial aid" means a payment of funds provided to an individual (or a payment in king of tangible or intangible property to the individual) that is conditioned on the individual's attendance at an education agency or institution. (5)(a) The disclosure is to organizations conducting studies for, or on behalf of, educational agencies or institutions to: (A) Develop, validate, or administer predictive tests; (B) Administer student aid programs; or (C) Improve instruction. (b) The agency or institution may disclose information under this section only if: (A) The study is conducted in a manner that does not permit personal identification of parents and students by individuals other than representatives of the organization; and (B) The information is destroyed when no longer needed for the purposes for which the study was conducted. (c) For the purposes of this section, the term "organization" includes, but is not limited to, federal, state and local agencies, and independent organizations. (6) The disclosure is to accrediting organizations to carry out their accrediting functions. (7) The disclosure is to parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1986. (8) The disclosure is to comply with a judicial order or lawfully issued subpoena subject to the requirements of OAR 581-021-0371. (9) The disclosure is related to a legal action subject to the conditions of OAR 581-021-0372. (10) The disclosure is in connection with a health or safety emergency, under the conditions described in OAR 581-021-0380. (11) The disclosure is information the educational agency or institution has designated as "directory information," under the conditions described in OAR 581-021-0390. (12) The disclosure is to the parent of a student who is not an eligible student or to an eligible student. (13) The disclosure is to a court and state and local juvenile justice agencies including, but not limited to, law enforcement agencies, juvenile departments and child protective service agencies subject to conditions described in OAR 581-021-0391. [Publications: Publications referenced are available from the agency.]