OAR 419-410-0110: Academic Boarding Schools: Medication

An academic boarding school must meet all of the following requirements: (1) Policy and procedures. The academic boarding school must have and adhere to policies and procedures that cover all prescription and non-prescription medication that address all of the following: (a) How the medication will be administered. (b) By whom the medication will be administered. (c) How the staff of the academic boarding school who administer medication will be trained. (d) How the administration of medication will be documented. (e) How the administration of medication will be monitored. (f) How unused medication will be disposed of. (g) Requirements for the use of herbal supplements and similar remedies; medical treatments such as special diets and physical therapy; and the self-administration of medication by children in care. (2) Program staff may not dispense medication to a child in care in any of the following situations: (a) In excess of the prescribed or authorized amount. (b) For disciplinary purposes. (c) For the convenience of staff. (d) As a substitute for appropriate treatment services. (3) A prescription, signed by a physician or qualified medical professional, is required before any prescription medication is administered to, or self-administered by a child in care. Medication prescribed for one child in care may not be administered to, or self-administered by another child in care or staff. As used in this rule, "self administration of medication" refers to the act of a child in care placing a medication internally in, or externally on, his or her own body. (4) Medication storage. (a) A prescription medication that is unused and any medication that is outdated or recalled may not be maintained in a facility. "Outdated" means any medication whose designated period of potency, as indicated on the label, has expired. (b) The facility may maintain a stock supply of non-prescription medications. (c) All prescription and non-prescription medications stored in the facility must be kept in a manner that they are accessible only to staff or the child in care for whom the medication is intended. (d) A medication requiring refrigeration must be refrigerated and secured. (e) Medication must be maintained and stored in its original container, including the prescription label. (5) Medication disposal. Medication must be disposed of in a manner that ensures that it cannot be retrieved, in accordance with all applicable state and federal law. (6) A written record of all medications disposed of by the academic boarding school must be maintained and must include all of the following: (a) A description of the prescribed medication and the amount disposed. (b) The child in care for whom the medication was prescribed. (c) The reason for disposal. (d) The method of disposal. (e) The name of the person disposing the medication, and the initials of an adult witness. (7) Medication Records. A written record must be kept for each child in care listing each medication, both prescription and over-the-counter, that is administered or dispensed by the academic boarding school. The record must include all of the following: (a) The name of the child in care. (b) A description of the medication, instructions for use, and the recommended dosage. (c) Dates and times medication is administered. (d) A record of missed dosages. (e) Medication dropped or disposed of. (f) Method of administration for each medication. (g) Identification of the person administering the medication. (h) Any possible adverse reactions to the medication. (i) Documentation of any medication taken outside the facility to be administered during a home visit or other activity.