OAR 411-310-0040: Minor Housing Projects

(1) Minor housing projects or equipment, costing less than $10,000, may be requested by Care Providers, Housing Providers or initiated by the Department to address a housing need of individuals receiving services approved and funded by the Department. (2) The Department may procure services from qualified not-for-profit Housing Providers that have successfully responded to a Request for Proposals. These Housing Providers will manage Minor Housing Projects as described in contracts with the Department. (3) The Department may procure services from pre-qualified building or specialty Contractors (pursuant to ORS 279.039 through 279.045) licensed by the Construction Contractors Board or the Landscape Contractors Board as described in OAR 411-310-0030(3)(b). (4) The Department may procure personal services from Care Providers, Housing Providers or Contractors directly through negotiation when the contract price, including Change Orders, is not more than $5,000. (5) Project Approval. Minor Housing Projects will be approved by the Department on the basis of a Contract Work Order that identifies the project address, approved Contractor, Scope of Work, Specifications, itemized budget, completion date, person responsible for project inspection, and payment method. (6) State's Financial Interest. When the total cost of equipment or a housing adaptation, including change orders, is greater than $5,000, the Department may secure the interest of the State by appropriate means, including, but not limited to, Mortgages, Trust Deeds and promissory notes. Security agreements will be executed prior to the beginning of construction. (7) The Department may expend funds for Minor Housing Projects or equipment through any legal payment mechanism. The Department will expend funds only on the basis of requests that include invoices for work, materials or equipment.