OAR 340-244-0250: Gasoline Dispensing Facilities: Recordkeeping

(1) The owner or operator of a GDF must have records available within 24 hours of a request by DEQ to document gasoline throughput. (2) Each owner or operator of a GDF must keep the following records: (a) Records of all tests performed under this division; (b) Records related to the operation and maintenance of all equipment in gasoline service, including Stage I vapor balance, Enhanced Vapor Recovery, and Stage II vapor recovery equipment. Any equipment in gasoline or vapor service with a defect, leak, or malfunction must be logged and tracked by the owner or operator using forms provided by DEQ or a reasonable facsimile; (c) Records of total throughput volume of gasoline, in gallons, for each calendar month; (d) Records of permanent changes made at the GDF and equipment in gasoline service which may affect emissions. This includes, but is not limited to, installing new gasoline storage tanks, installing new vapor control equipment, changing vapor control equipment, or removing gasoline storage tanks or vapor control equipment; (e) Records of the occurrence and duration of each malfunction of operation, including, without limitation, malfunctions of process equipment or the air pollution control and monitoring equipment; (f) Records of actions taken during periods of malfunction to minimize emissions in accordance with OAR 340-244-0235, including corrective actions to restore malfunctioning process and air pollution control and monitoring equipment to its normal or usual manner of operation; (g) If subject to OAR 340-244-0245(2), submerged fill requirements, the owner or operator must keep documentation from the equipment manufacturer, a service provider, or other similar documentation which demonstrates that each submerged fill tube is a compliant length. These records must be retained for as long as the owner or operator is subject to any submerged fill requirements under OAR 340-244-0245(2); and (h) A copy of the written plan for cleanup of spills required by OAR 340-244-0245(1)(c). The plan must be retained for as long as the facility meets the definition of a GDF. (3) Records required under section (2) must be kept for a period of 5 years, unless otherwise specified, and must be made available for inspection and review by DEQ during the course of a site visit. (4) Each owner or operator of a gasoline cargo tank subject to the requirements in OAR 340-244-0248(3) must keep records documenting vapor tightness testing for a period of 5 years. Documentation must include each of the items specified in 40 CFR 63.11094(b)(2)(i) through (viii). (a) Records of vapor tightness testing must include at least the following: (A) Name of test: ‘Annual Certification Test—Method 27’; (B) Cargo tank owner's name and address; (C) Cargo tank identification number; (D) Test location and date; (E) Tester name and signature; (F) Witnessing inspector, if any: Name, signature, and affiliation. (G) Vapor tightness repair : Nature of repair work and when performed in relation to vapor tightness testing; and (H) Test results: Test pressure, pressure or vacuum change, mm of water, time period of test, number of leaks found with instrument, and leak definition. (b)Records of vapor tightness testing must be retained with the cargo tank; or (c) As an alternative to keeping all records with the cargo tank under (4)(b), the owner or operator of a gasoline cargo tank may keep records of only the most recent vapor tightness test with the cargo tank and keep records for the previous 4 years at their office or another central location. Vapor tightness testing records that are kept at a location other than with the cargo tank must be instantly available (e.g., via e-mail or facsimile) to DEQ during the course of a site visit or within 48 hours of a request. Such records must be an exact duplicate image of the original paper copy record with certifying signatures. (5) The owner or operator of a GDF that has an Enhanced Vapor Recovery system installed must retain records as specified within Table 2 under OAR 340-244-0246 for the specific EVR system, equipment or component. as applicable. [NOTE: This rule is included in the State of Oregon Clean Air Act Implementation Plan that EQC adopted under OAR 340-200-0040 only for affected sources in the Portland-Vancouver, Medford-Ashland, and Salem-Keizer Area Transportation Study air quality management areas and all of Clackamas, Multnomah, and Washington counties.] [ED. NOTE: Tables referenced are available from the agency.]