OAR 333-028-0245: School-Based Health Center Program: Requesting Changes to Certified SBHCs

(1) An individual with legal authority to act on behalf of the entity that operates a certified school-based health center (SBHC) must notify the Program of the intent to make any of the following changes, no less than 30 calendar days before the change occurs: (a) Medical sponsor transfer. (b) Behavioral health sponsor transfer. (c) Permanent SBHC location change. (d) Permanent SBHC location transfer. (2) An individual with legal authority to act on behalf of a certified SBHC may request to make any of the changes listed in section (1) of this rule by submitting the request to the Program. (3) Instructions for submitting a request to make any of the changes listed in section (1) of this rule are available by request to the Program email found at www.healthoregon.org/SBHC . (4) The Program shall review the request within 30 calendar days of receipt to determine whether it is complete. (5) If the Program determines that the request is not complete, it will be returned to the SBHC for completion and resubmission. (6) If the Program determines that the request is complete, it will be reviewed to determine if, with the change, the SBHC continues to meet certification requirements described in OAR 333-028-0220. If the Program determines in reviewing the request and applicable documents that the SBHC meets the certification requirements the Program shall: (a) Inform the SBHC in writing that the request has been approved; and (b) Instruct the SBHC to update the Program’s online Operational Profile and specify a date by which it must be completed. (7) Once the request has been approved the Program may schedule an on-site verification review in accordance with OAR 333-028-0240. (8) If the request is not approved: (a) The Program may deny the request if the requested change means the SBHC does not meet the certification requirements in OAR 333-028-0220. (A) The Program will provide the applicant with a clear description of reasons for denial based on the certification requirements in the denial letter. (B) An applicant may request that the Program reconsider the denial of the request. A request for reconsideration must be submitted in writing to the Program within 90 calendar days of the date of the denial letter and must include a detailed explanation of why the applicant believes the Program’s decision is in error along with any supporting documents. (C) The Program shall inform the applicant in writing whether it has reconsidered its decision; or (b) The Program may approve the applicant’s request subject to entering into a corrective action plan that contains a timeline for meeting the non-compliance requirements. The SBHC must submit a waiver to the Program in accordance with OAR 333-028-0250.