OAR 333-028-0230: School-Based Health Center Program: Application and Certification Process; Renewal

(1) An individual with legal authority to act on behalf of the entity that operates a school-based health center (SBHC) may apply for certification of a SBHC by submitting a SBHC application to the Program. (a) Instructions for submitting an application to become a certified SBHC are posted on www.healthoregon.org/SBHC . (b) An individual may submit an application for more than one SBHC provided that each SBHC will be administered by the same entity and each SBHC individually meets the certification requirements. (2) The Program shall review the application within 30 calendar days of receipt to determine whether it is complete. (3) If the Program determines that the application is not complete, it will be returned to the applicant for completion and resubmission. (4) If the Program determines that the application is complete, it will be reviewed to determine if it meets certification requirements described in OAR 333-028-0220. If the Program determines that on the face of the application and in reviewing any other applicable documents that the SBHC meets the certification requirements the Program shall: (a) Inform the applicant in writing that the application has been approved and that the SBHC is certified; and (b) Instruct the applicant to complete the Program’s online Operational Profile and specify a date by which it must be completed. (5) Once the application has been approved the Program will schedule an on-site verification review in accordance with OAR 333-028-0240. (6) If a SBHC does not meet certification requirements in their certification application, the Program may choose one of the following actions: (a) The Program may deny SBHC certification if the SBHC does not meet the certification requirements in OAR 333-028-0220. (A) The Program will provide the applicant with an explanation of the reasons for denial based on the certification requirements in the denial letter. (B) An applicant may request that the Program reconsider the denial of SBHC certification. A request for reconsideration must be submitted in writing to the Program within 90 calendar days of the date of the denial letter and must include a detailed explanation of why the applicant believes the Program’s decision is in error along with any supporting documentation. (C) The Program shall inform the applicant in writing whether it has reconsidered its decision; or (b) The Program may approve the applicant’s SBHC certification subject to entering into a corrective action plan that contains a timeline for meeting the non-compliant requirements. The SBHC must submit a waiver request to the Program in accordance with OAR 333-028-0250. (7) A certified SBHC must renew its certification no later than October 1 each year by completing the Program’s online Operational Profile. A SBHC’s certification expires if it is not renewed by October 1 of each year and the SBHC must reapply for certification under section (1) of this rule. (8) The Program will notify SBHCs of their certification renewal status by January 1 each year. (9) Once a SBHC is certified, the certification is effective for the following fiscal year (July 1 through June 30).