OAR 331-010-0030: Fees for Public Records

(1) When determining fees associated with the processing of requests for public records, the Office will follow the statewide standardized fee-structure policy number 107-001-030 maintained by the Department of Administrative Services and adopted on Feb. 15, 2017. (2) Notwithstanding section (1), the Office adopts the following for determining fees generated by providing paper or electronic copies to requestors: (a) The 2017-2019 Oregon state printing and distribution price list. (b) The Dec. 19, 2014, Oregon statewide price agreement with OfficeMax. (c) Actual cost for delivery of records such as postage and courier fees. ( 3) All requests for copies of public records pertaining to the Office, or any program it administers, shall be submitted in writing, electronic mail, or by completion of an electronic form provided by the Office. Requests are subject to disclosure according to the Public Records Law, ORS 192.410 to 192.505, and rules adopted thereunder. (4) All estimated fees and charges must be paid before public records will be made available for inspection or copies provided. (5) Charges to the general public shall be payable in cash, cashier's check, money order, or credit card. Payment by personal check for copies of official documents is not accepted. (6) “Page” refers to the number of copies produced. Staff will not reduce the copy size or otherwise manipulate records in order to fit additional records on a page, unless staff concludes that it would be the most effective use of their time. Consistent with ORS 192.240, all copies will be double-sided. A double-sided copy will be charged as two single pages. (7) Charges for regular Office publications and media requests, such as computer disks, video cassettes, audio tapes or other types of public record formats, shall be available upon request and a price list shall be published on the Office website annually. (8) When mailing voluminous records or responding to special requests, the Office shall charge for staff time required to prepare the records for mailing, in addition to actual postage. (9) The Office shall charge for staff time required to fill public record requests that require electronic reproduction. Charges include time spent locating, downloading, formatting, copying and transferring records to media. Charges for reproduction media are available upon request. (10) Due to the threat of computer viruses, the Office will not permit individuals to provide diskettes or other technology for electronic reproduction of computer records. (11) Persons may obtain a printed copy of rules or related documents upon written request and payment of fees as specified in OAR 331-010-0030.