OAR 291-037-0015: Requests for Department Public Records

(1) Persons other than adults in custody wishing to request public records from the Department of Corrections shall: (a) Establish a customer account and submit a request for public records using the department’s public records portal found online at Oregon.gov/doc; or (b) Mail or hand-deliver a written request for public records addressed to the Oregon Department of Corrections Public Records program manager at the following address: 3723 Fairview Industrial Dr SE #200, Salem, OR 97310. (c) Additional information regarding requesting public records from the Department of Corrections is available to the public on the department’s website at Oregon.gov/doc. (2 ) Adults in custody wishing to request public records from the Department of Corrections shall submit a written request for public records to the department's functional unit manager where the record is located. (3) At a minimum, requests for public records must: (a) Include the requester’s name (first and last); (b) Include the requester’s mailing address or contact email address; and (c) Adequately describe the record requested, including subject matter. (4) To aid employees in locating responsive records, and reduce the department’s fees to requesters for doing so, requesters should provide as much information as possible to describe the record requested, including: (a) Names of persons involved; (b) Relevant dates and timeframes of the matter that is the subject of the record; and (c) If an adult in custody is the subject of the requested record, the state identification number (SID #) of the adult in custody, if known. (5) Requests for records that require a written disclosure authorization or court order authorizing the department to disclose the record (for example, protected health records, alcohol and drug treatment records, trust account records, and education records) must be accompanied by a legally valid and enforceable written disclosure authorization or a court order. (6) If the record requested is not located in the Department of Corrections functional unit where the request is received, or the request is sent to the incorrect functional unit manager, the request will be forwarded to the appropriate Department of Corrections functional unit manager where the record is located.