OAR 141-092-0035: Procedure and Responsibility

(1) Director, Deputy Director, or Assistant Director or Program Manager determines the agency requires the services of a consultant: (a) Prepares agency justification for contract; (b) Prepares a cost estimate for contract; (c) Determines type of selection and screening process to be used in selecting a contractor; (d) Completes screening and selection procedure and selects a contractor. (2) Assistant Director for Finance and Administration completes the following: (a) Forwards draft of proposed contracts that total $25,000 or more to Attorney General for review of legal sufficiency unless contract form has previously been approved by Attorney General; (b) Receives Attorney General’s approval of contract’s legal sufficiency; (c) Obtains contractor’s signature on contract; (d) Signs contract, or obtains signature of the Director; (e) If contract is under $1,000, reviews and sends one copy to Executive Department Budget and Management Division for filing; retains copy for accounting purposes; copy for contract file; forwards one copy to contractor; (f) If contract is for over $1,000, reviews and sends four copies to Department of Administrative Services for approvals; (g) Receives approved contract, three copies from Executive Department, forwards one copy to accounting for payment purposes; forwards one copy of contract to contractor; and retains one copy of contract with original signatures for agency contract file.