OAR 141-092-0030: General

(1) A contract file will be maintained by the Finance and Administration Section. The file will contain a complete record of the actions involved in developing and administering the contract including the following: (a) Statement of agency jurisdiction for the contract; (b) A copy of the request for proposal; (c) List of prospective contractors who were requested to submit proposals; (d) Method used to advertise/notify other possible prospective contractors; (e) A copy of each proposal; (f) Method of evaluating proposals; (g) Record of negotiations and results; (h) Basis for awarding contract; (i) Resulting contract, if awarded. (2) All contracts of $2,500 per agreement or less should include: (a) The names of firms or individuals and cost estimates/quotations considered; (b) The basis for selection of the contractor; (c) How reasonableness of price was determined.