ORS 326.561: Standardized method for creation, collection, use, maintenance, disclosure, transfer and access of student data; rules.

(1) The Department of Education shall develop and implement a standardized method to be used by school districts, education service districts and the department to electronically create, collect, use, maintain, disclose, transfer and access student data from multiple platforms. (2) The method developed and implemented under this section must: (a) Facilitate easy and fast electronic transfers of student records; (b) Facilitate the interoperability of electronic health records that are education records and facilitate the ability of school districts and education service districts to effectively maximize Medicaid billing; (c) Minimize existing and future reporting burdens for school districts and education service districts by streamlining reporting requirements when possible; (d) Minimize the likelihood that a new record will be created for a student when the student transfers to, or is placed in, a different educational setting; (e) Ensure that the department has the ability to access student data for research purposes; and (f) Establish student data standards to further the purposes described in subsection (1) of this section. (3) The method developed and implemented under this section must allow for the collection of at least the following types of student data: (a) Student name and state identification number; (b) Student demographic information; (c) Student statewide assessment data; (d) Student course completion data; (e) Student education records; (f) Student individualized education programs, as defined in ORS 343.035, and student plans, as developed in accordance with section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, and any evaluations, reevaluations, examinations or assessments made to determine eligibility for or to provide an individualized education program or a student plan; (g) Student daily attendance data, including data on the uses of removals of students from the classroom setting, abbreviated school days and exclusionary discipline practices; and (h) Student medical alerts and other health data necessary for state reporting. (4) The department shall provide to school districts and education service districts training on the method developed and implemented under this section in the manner prescribed by the State Board of Education by rule. (5) The State Board of Education shall adopt any rules necessary for the administration of this section. [2025 c.567 §1] Sec. 2. For the purpose of developing the method for electronically creating, collecting, using, maintaining, disclosing, transferring and accessing student data as required under section 1 of this 2025 Act [326.561], the Department of Education: (1) Must establish student data standards to further the purposes of the method. (2) Must ensure that the method is developed, which may be accomplished by entering into an intergovernmental agreement or a contract with a public or private entity for the development of the method. (3) Shall ensure that the method reduces or eliminates redundancies related to student data and that the method is compatible with local methods related to student data that are in place prior to the implementation of the method. (4) Shall ensure, during the transition to the method, that: (a) The integrity and security of student data is maintained; and (b) School districts and education service districts are provided with technical support to transition to the method. (5) Shall establish a schedule to: (a) Test and implement the method. (b) Adequately train school district and education service district staff in the use of the method. (c) Ensure that school districts and education service districts are prepared to fully implement the method at the later of: (A) The date when the Department of Education first enters into a contract to provide a standardized method to share student data; or (B) The date of the expiration of a contract between a school district or an education service district and a student information systems provider. (6) Shall establish a technical advisory committee to assist in the development and implementation of the method. The committee shall: (a) Include the following members appointed by the Superintendent of Public Instruction or the superintendent’s designee: (A) A representative of a statewide organization that represents school administrators; (B) A representative of a statewide organization that primarily represents licensed teachers; (C) A representative of a statewide organization that primarily represents classified educators and educator staff; (D) A representative of a statewide organization that represents school nurses; (E) A representative of school health providers that are not school nurses; (F) A special education educator who is a technical expert in individualized education program systems; (G) A representative of a statewide organization of school business officials in this state; (H) A representative of a statewide organization that represents education service districts; (I) A representative of a statewide organization that represents school boards; (J) A representative of the Oregon Youth Authority; (K) An expert on the statewide longitudinal data system; (L) A representative of the office of Enterprise Information Services established in the Oregon Department of Administrative Services; (M) Two members who are parents, students or representatives of the public; and (N) Fifteen representatives of an organization that coordinates the contract and implementation process for student information systems in multiple school districts of this state. (b) Have the following responsibilities: (A) Study the Juvenile Justice Information System. (B) Provide oversight and technical guidance to staff within the Department of Education regarding the implementation of the method. (C) Make recommendations for legislation to the Legislative Assembly, recommendations for administrative rules to the State Board of Education and recommendations for policy development to the Department of Education, school districts, education service districts and any other entity identified by the committee as being required or encouraged to develop policies in relation to a standardized method to share student data. (D) Coordinate efforts with any state-level committees or organizations that address Medicaid billing by school districts and education service districts. (E) Oversee the implementation of the method and submit reports no later than October 1 of each even-numbered year on the implementation of the method to the State Board of Education and, in the manner provided in ORS 192.245, to the committees or interim committees of the Legislative Assembly related to education. (F) Consider alignment with grant applications and intersecting programs. (G) Recommend attainable schedules for testing, training and implementation in education service districts and in school districts of varying sizes across the state. (H) Analyze and make recommendations regarding cybersecurity issues that may affect student data. (c) When fulfilling the responsibilities described in paragraph (b) of this subsection, consult with: (A) Early intervention and early childhood special education specialists and supervisors; and (B) School district and education service district staff who will use the method to share student data. [2025 c.567 §2] Sec. 4. Section 2 of this 2025 Act is repealed on July 1, 2035. [2025 c.567 §4]