OAR 944-001-0040: Data collecting and reporting requirements for Behavioral Health Resource Networks and recipients of grants or funds

(1) Financial recordkeeping and reporting is required as follows: (a) BHRNs and Access to Care grants and funding recipients must keep accurate books, records and accounts that are subject to inspection and audit by the Secretary of State Audits Division upon request. (b) Additional financial reporting must be followed as outlined in each grant agreement or contract. (2) Client demographics and client service and support reporting is required as follows: (a) Each network and recipient must, at a minimum, collect and report on the following: (A) Number of clients with substance use disorder receiving services from each network or recipient; (B) Average duration of client participation and client outcomes; (C) The number of individuals seeking assistance from the network or recipients who are denied or not connected to substance use disorder treatment and other services, and the reasons for the denials; (D) The average time it takes for clients to access services and fulfill their individual intervention plan and the reason for any delays, such as waiting lists at referred services; (E) Whether the average time to access services to which clients are referred, such as housing or medication assisted treatment, has increased or decreased since network or recipient received funding; and (F) Demographic data on clients served, including self-reported demographic data on race, ethnicity, gender, and age. Each network or funding recipient must collect data in accordance with OAR 950-030. (b) Each BHRN and Access to Care grant or funding recipient will submit a summary of how demographics are collected, including any tools used and the staff person or network entity who will collect the data. The summary must include justification for the approach. (c) Additional client, client service, and client outcome reporting requirements must be followed as outlined in each grant or funding agreement or contract. (d) Licensed or certified behavioral health treatment providers that are part of a network or a recipient of grants or funds, must report the entry of all clients on the mandated state data system.