OAR 855-104-0055: Record and Document Retention

(1) Each licensee and registrant must create documents and retain records required by ORS 475, ORS 689, and OAR 855. Documents and records: (a) May be in written or electronic format; (b) Must be stored securely; (c) Must be made available to the board upon request; and (d) Must be retained for 3 years except that: (A) Clinical pharmacy records must be retained for 7 years; and (B) Training records for immunization administration and protocol and formulary prescribing, must be retained or uploaded into the licensee’s electronic licensing record with the board; (2) Records generated by a registrant: (a) Must be stored on-site by the registrant for at least 12 months and must be provided to the board immediately upon request at the time of inspection; (b) May be stored in a secured off-site location after 12 months of storage at the registrant and must be provided to the board upon request within 3 business days; (3) Records generated in the practice of pharmacy that do not belong to a registrant must be stored by a Pharmacist in a secure manner and provided to the board upon request within 3 business days; and (4) Records must be retained for longer periods of time than required under this rule if: (a) Federal law provides for a longer retention schedule; or (b) Licensee or registrant has received notice of a Board investigation to which the records would be relevant; (c) Licensee or registrant has received a Board request to retain the records for a longer period of time.