OAR 855-041-1160: Records

(1) Definitions. The following definitions apply to this rule: (a) An "original prescription" is a prescription maintained in the same physical manner in which a pharmacy first receives the prescription. For example, for a prescription received by the pharmacy in writing on a prescription form, the original prescription consists of the original writing on the prescription form. For a prescription received by the pharmacy orally over the telephone, the original consists of the writing or electronic record that reflects receipt of the oral prescription. (b) "Filing" and "file" mean the storage of the original prescription in such a manner that the original prescription is safeguarded and readily retrievable. (2) Every pharmacy and pharmacist-in-charge of a pharmacy must ensure that original prescriptions are properly filed in compliance with this rule. (3) After 120 days, the paper prescription may be destroyed and filed in an electronic form if: (a) The electronic form shows the exact and legible image of the original prescription; (b) Notes of clarifications of and changes to the prescription are directly associated with the electronic form of the prescriptions; and (c) The prescription is not for a controlled substance. (4) This rule is not intended to alter or supersede the recordkeeping requirements of any other federal or Oregon statute or rule, including but not limited to ORS 689.508, OAR 855-041-1120, and rules related to records for prescriptions for controlled substances. (5) All records and documents required by ORS 475, ORS 689, and OAR 855: (a) Must be stored on-site for 12 months and must be provided to the board immediately upon request. (b) May be stored in a secured off-site location after 12 months of on-site storage and must be provided to the board upon request within three business days; and (c) May be in written, or electronic format.