OAR 851-061-0123: Standards for Program Approval: Records

A system of nursing assistant and medication aide education program records must be made available to the Board representative and: (1) Be maintained for a period of seven years; (2) Be maintained in a secure and dry manner; and (3) Include the following program files that are dated and contain: (a) Faculty name and qualifications; (b) Curricula, including the teaching methodology; (c) Course schedules, including classroom and supervised clinical hours; (d) Laboratory and clinical skill checklists; (e) Final exams; (f) Documentation of Board approvals and re-approvals; and (g) Policies, including but not limited to attendance, behavioral expectations, course requirements including satisfactory progress standards, criminal history checks, dress code, cancellations and refunds, and administration of examinations. (4) Include student records that contain: (a) Course start date; (b) Document signed by student stating that they have received, read, and understand the disclosure statement, enrollment agreement, and program policies; (c) Student progress record; (d) Laboratory and clinical skills checklist; (e) Attendance record; (f) Examination scores; (g) Proof of CPR certification (nursing assistant education program); (h) Proof of the criminal history check; (i) Date of completion; (j) Record of student completion: (A) Facility-based and independent programs shall must maintain a copy of the student certificate of completion; (B) Community College and High School programs may meet this standard by appropriate notation on student transcript ; and (k) Date the student was employed (if applicable).