OAR 851-031-0001: Name, Address and Employer of Record

(1) Name of Record: (a) A licensee of the Board must establish and keep his/her current legal name on file with the Board at all times. (b) The name currently on file with the Board must be considered the name of record. (c) At the time of a name change, the licensee must send a signed, written notification of change of name to the Board, accompanied by legal proof of that name change. Legal proof must be in the form of official records such as a birth certificate, marriage certificate, valid state identification or passport, or a court order/decree. (d) Upon receipt of notification and legal proof of name change, the Board will change its records to reflect the licensee's name change. (e) The name of record must be the same name used for nursing practice. Licensees must continue to sign nursing documents under the legal name on the license until the Board effects a change to the license. (2) Address of Record: (a) Licensee must keep his/her current mailing address and e-mail on file with the Board at all times. (b) The mailing address and e-mail address currently on file with the Board is considered the address of record. (c) The Board will send the Board Newsletters and all correspondence, including license renewal notices, to the licensee's e-mail address of record. Failure to receive notification of upcoming licensure renewal must not be justification for any untimely renewal. (d) A Notice of Proposed Disciplinary Action sent to the licensee at the licensee's mailing address of record by certified mail or registered mail, is sufficient notice even if the licensee fails to, or refuses to, respond to the postal service "return receipt" or never receives the notice due to failure to update address of record. Such mailing permits the Board to proceed with disciplinary action in the absence of a request for a hearing. (3) Employer of Record: Any licensed nurse actively practicing nursing must report his/her current nursing employer(s) and employer’s mailing address(es) to the Board. All employers, where the licensed nurse is working within his/her given scope of practice, must be reported. Each change in employer and employer’s mailing address must be submitted to the Board no later than 30 days after the change.