OAR 845-025-7580: Reconciliation with Inventory

(1) All licensees, laboratory licensees, research certificate holders, grow site administrators, medical marijuana processing sites, and medical marijuana dispensaries must: (a) Use CTS for all inventory tracking activities, as defined by these rules. (b) By 8 a.m. local time of the next calendar day, reconcile all marijuana item inventories and weights in CTS; (c) Record all required information for usable marijuana, cannabinoid concentrates, and extracts by weight; (d) For each marijuana plant batch, record the total wet weight harvested and count of marijuana plants within the batch being harvested immediately after harvest; and (e) Record all required information for cannabinoid products by unit count but must also record the weight per unit of a product. (2) Notwithstanding subsection (1)(b) of this rule, during the first 45 days following the harvest of a marijuana plant, daily reconciliation of the weight of moisture lost to evaporation is not required for marijuana. The weight of moisture loss must be reconciled prior to any transfer, processing, sale, or packaging and no later than 45 days after the harvest, whichever comes first. (3) The requirements in subsection (1)(b) and section (6) of this rule do not apply during the first ten calendar days of licensure or registration so long as the licensee, grow site administrator, medical marijuana processing site, or medical marijuana dispensary has ordered UID tags and the UID tags are in transit to the receiving party. (4) The requirements in subsection (1)(b) of this rule do not apply to marijuana items held by a laboratory licensee that are undergoing analytical testing required by these rules or OAR chapter 333, division 7 so long as the marijuana items do not leave the laboratory’s licensed premises and are reconciled on the same day that the analytical testing concludes. (5) Notwithstanding subsection (1)(d) of this rule, for any harvests prior to June 17, 2024, or for any harvests where only one marijuana plant is being harvested from each plant batch, the wet weight of each harvested marijuana plant batch may be entered as the mean average of all marijuana plants being harvested as a group. The mean average shall be calculated as the sum total wet weight of the plant batches being entered into CTS as a harvest group divided by the total number of plants being harvested in that group. (6) In addition to the requirements in section (1) of this rule, retailers and medical marijuana dispensaries must record each sale, delivery, or transfer of a marijuana item to a consumer as a sales transaction and record the price before tax and amount of each item sold and the date of each transaction in CTS for each individual transaction. A marijuana item transferred to a medical marijuana patient or caregiver for no cost must be recorded as a sales transaction with zero price. (7) Information that was not required to be recorded and reconciled daily pursuant to section (3) of this rule must be recorded and reconciled within three calendar days of the licensee’s, grow site administrator’s, medical marijuana processing site’s, or medical marijuana dispensary’s receipt of UID tags. (8) Violations. A violation of this rule is a Category III violation.