OAR 845-025-1135: Application Processing Deadlines

(1) For the purposes of this rule, “complete the application process” means an applicant has submitted all fees, forms, documents, and information required under OAR 845-025-1030 that are necessary to act on an application and the proposed premises meets all of the security requirements described in OAR 845-025-1400 to 845-025-1470. Completing the application process does not include timeframes described in OAR 845-025-1090(6) to correct deficiencies discovered during a pre-licensing inspection. (2) Assigned Applications. (a) For applications submitted on and after October 1, 2025: (A) An applicant that has an application assigned to a Commission staff member must complete the application process within 60 calendar days of the Commission notifying the applicant that the application has been assigned. (B) If the applicant does not complete the application process within 60 calendar days, the application is incomplete as described in section (4) of this rule. (C) If the Commission discovers a potential basis to deny the license that requires further investigation or otherwise has a basis to delay processing, approving or denying an application pursuant to ORS 475C.049(2), the applicant is not subject to the deadline described in subsection (a) of this section. The Commission will communicate any new deadlines to the applicant. (b) For applications received prior to October 1, 2025: (A) An applicant that has an application assigned to a Commission staff member must complete the application process within 60 calendar days of the Commission notifying the applicant that the application has been assigned. (B) If the applicant does not complete the application process within 60 calendar days, the application will be unassigned and placed on hold as described in paragraph (D) of this subsection. (C) If the Commission discovers a potential basis to deny the license that requires further investigation, the applicant is not subject to the deadline described in subsection (a) of this section. The Commission will communicate any new deadlines to the applicant in writing. (D) Applications on Hold. (i) If an applicant is unable to complete the application process in the initial 60 calendar days after the application is assigned as described in paragraph (2)(b)(A) of this rule, the application will be unassigned and placed on hold. (ii) Applications placed on hold will not be processed until the application is reassigned to a Commission staff member. (iii) Once the Commission has reassigned the application to a Commission staff member, the applicant must complete the application process within a final 60-calendar-day period. If the applicant does not complete the application process within 60 calendar days, the application is incomplete as described in section (4) of this rule. (3) Approved Applications. An applicant whose application has been approved by the Commission will have 30 calendar days after the application is approved to complete payment of the license fee described in OAR 845-025-1060. If payment is not received within 30 calendar days of application approval, the application is incomplete as described in section (4) of this rule. (4) Incomplete Applications. The Commission will inactivate an incomplete application by placing the application into a withdrawn status in its licensing system. (a) An applicant will be notified in writing as described in section (6) of this rule that its application is incomplete and has been inactivated by the Commission. (b) An applicant may submit a written request for reconsideration of a decision that an application is incomplete. Such a request must be received by the Commission within 10 calendar days of the date the incomplete notice was sent or transmitted pursuant to section (6) of this rule. The Commission may give the applicant the opportunity to be heard if an application is inactivated. A hearing under this subsection is not subject to the requirements for contested case proceedings under ORS 183.310 to 183.550. (5) The Commission may place an assigned application on hold to balance staff resources. When this occurs, the Commission will notify the applicant of the status change in writing and will provide the application with a new deadline for completion of the application. (6) The Commission will communicate deadlines and changes in application status under this rule by e-mail to the contact e-mail identified on the application, or through the online platform maintained by the Commission.