OAR 845-005-0440: Temporary Sales Licenses

(1) A person must obtain from the Commission a license or authority to sell alcoholic beverages. ORS 471.405 establishes a prohibition on sale of alcoholic beverages without a license or authority. ORS 471.406 defines sale of alcoholic beverages. This rule sets the requirements for obtaining a Temporary Sales License. (2) Definitions. For this rule: (a) "Bar" means a counter at which the preparation, pouring, serving, sale, or consumption of alcoholic beverages is the primary activity. (b) "Food counter" means a counter in an area in which minors are allowed and at which the primary activity at all times is the preparation, serving, sale, or consumption of food. (c) “License day” means from 7:00 am until 2:30 am on the succeeding calendar day, or any part of a license day. The license fee as required by ORS 471.311 is per license day or any part of a license day. (d) "Nonprofit trade association" means an organization comprised of individual or business members where the organization represents the interests of the members and is registered with the state of Oregon as a nonprofit association. (e) "Serious violation history" means: (A) Two or more category III or IIIa administrative violations of any type, or category IV violations involving minors. However, if the circumstances of a violation include aggravation, one violation may be sufficient; or (B) One category I, II or IIa administrative violation; or (C) Two or more crimes or offenses involving liquor laws. (f) "Social game" means a game other than a lottery, if authorized by a local county or city ordinance pursuant to ORS 167.121, between players in a private business, private club, or place of public accommodation where no house player, house bank, or house odds exist and there is no house income from the operation of the social game. (g) "Video lottery game" means a video lottery game terminal authorized by the Oregon State Lottery. Examples include but are not limited to video poker and video slots. Keno monitors are not considered a video lottery game. (3) ORS 471.190 authorizes the Commission to issue a Temporary Sales License. Temporary Sales Licenses are issued in increments of one license day. The Commission may issue a Temporary Sales License only to applicants that qualify under the Commission's licensing standards and that are: (a) A nonprofit or charitable organization that is registered with the state; or (b) A political committee that has a current statement of organization filed under ORS 260.039 or 260.042; or (c) An agency of the State; or (d) A local government or an agency or department of a local government; or (e) Any applicant not described in (3)(a)–(3)(d) of this subsection, including eligible licensees of the Commission. (4) The Commission will not approve more than thirty license days on a single application submitted by an applicant identified in (3) (a), (c) or (d). The Commission may limit approval of any application to a single license day or to any number of license days fewer than thirty days. (5) The Commission will not approve more than seven license days on a single application submitted by an applicant identified in (3) (b) or (e). The Commission may limit approval of any application to a single license day or to any number of license days fewer than seven days. (6) A Temporary Sales License authorizes the licensee to sell wine, malt beverages and cider at retail for consumption on the licensed premises and for consumption off the licensed premises. All wine, malt beverages and cider sold for consumption off the licensed premises must be in either: (a) Factory-sealed containers; or (b) Securely covered containers provided by the consumer that do not hold more than two gallons each. (7) A Temporary Sales License authorizes the licensee to sell distilled liquor by the drink at retail for consumption on the licensed premises. (8) An applicant for Temporary Sales License must submit the following forms, documents, information, or fees to the Commission: (a) A complete application provided by the Commission containing all information required by the form, including but not limited to: (A) The local government recommendation; (B) Documentation from the local government that the applicant provided written notice to the local government; or (C) Documentation from the local government that the applicant is not required to submit the application to the local government. (b) The license fee as described in ORS Chapter 471.311. (c) Proof of liquor liability insurance or bond as required by ORS 471.168 or Commission rules. (d) A written plan the Commission determines adequately manages events to: (A) Prevent problems and violations; (B) Control patronage by minors as set out in this rule; and (C) Prevent over-service of alcoholic beverages to patrons. (e) Identification of at least one individual responsible for managing the licensed premises. (f) Identification of the premises or area proposed to be licensed. (g) Confirmation of compliance with the food service standards of OAR 845-006-0465. (h) Information regarding the type of event to be licensed, type and extent of entertainment to be offered, expected patronage overall and by minors, proposed hours of food service, and proposed hours of operation. (9) After an applicant has submitted the application materials required by subsection (8) of this rule, the Commission may: (a) Require additional forms, documents, information, or fees from an applicant, licensee, or other persons where there is reason to believe that the forms, documents, information, or fees are required by law or rule or may help the Commission determine the merits of an application or to otherwise perform its statutory duties. (b) At any time, inactivate the application, and the inactivation is not subject to the requirements of ORS Chapter 183, when the Commission determines: (A) One or more of the materials, forms, documents, information, or fees required by law or rule are missing or are not complete, accurate, legible, or correct; (B) The applicant or licensee fails to provide to the Commission all required materials, forms, documents, information, or fees in a manner that are complete, accurate, legible, and correct within 10 calendar days of the Commission’s notice to the applicant or licensee; (C) The plan submitted by the applicant to manage the event is not adequate; or (D) The applicant’s submission of the application materials did now allow the Commission sufficient processing time prior to the event date. (10) A plan for managing patronage by minors under this rule must meet the following requirements: (a) If the Temporary Sales License will be on any part of a premises, room, or area with an annual license issued by the Commission, the Commission must be convinced that the plan will follow the minor posting and control plan, including any temporary relaxation or tightening of the minor posting, assigned to that premises, room, or area under the annual license. The Commission must also be convinced that the plan will prevent minors from gaining access to alcoholic beverages and any portion of the licensed premises prohibited to minors. (b) If the Temporary Sales License will not be on any part of a premises, room, or area with an annual license issued by the Commission, the Commission must be convinced that the plan will prevent minors from gaining access to alcoholic beverages and any portion of the licensed premises the Commission prohibits to minors. (11) Minors are prohibited from the licensed premises or portions of the licensed premises as follows; (a) Minors may not sit or stand at a bar; however, minors may sit or stand at a food counter; (b) Minors may not be in an area where there is video lottery games, social games, or nude entertainment or where such activities are visible. (c) Minors may not be in an area where the licensee's approved written plan designates that minors will be excluded. (12) Minimum Age of Servers. Alcohol servers at temporary sales licensed locations must be at least 21 years of age to sell or serve alcoholic beverages, with the following exceptions: (a) In areas of the licensed premises not prohibited to minors, persons who are 18, 19, and 20 years of age may: (A) Take orders for, serve and sell alcoholic beverages for on-premises consumption if the activity is incidental to the selling or serving of food in that area of the licensed premises, and may sell alcoholic beverages in factory-sealed containers for off-premises consumption; or (B) Sell items, such as tokens or scrip, to be redeemed for alcoholic beverages or food at the event. (b) In areas of the licensed premises prohibited to minors, persons who are 18, 19, and 20 years of age may deliver food, restock non-alcohol supplies and perform other non-alcohol related duties, however the person shall not remain in the prohibited area longer than is necessary to perform these duties. (13) Alcohol servers at locations licensed under subsections (3)(b)–(e) of this rule must hold valid service permits or temporary service permits unless specifically exempted under authority of subsection (14) of this rule. (14) The Commission may waive the service permit and temporary service permit requirement for the holder of a Temporary Sales License issued under subsections (3)(b)–(e) of this rule, and the licensee's alcohol servers, if: (a) The license is used only for package sales; or if (b) The Commission concludes alcohol service by individuals who do not hold a service permit does not pose a significant risk for public safety problems or non-compliance with liquor laws; and (c) Each alcoholic beverage point-of-sale at the licensed location is staffed, at all times alcoholic beverages are being sold or served, by an individual who holds a valid service permit or a valid temporary service permit. (15) At events licensed under subsection (3)(a) of this rule, before allowing alcohol servers to sell or serve alcoholic beverages, the licensee must ensure that all alcohol servers have met one of the following standards: (a) The alcohol server has a valid service permit or temporary service permit; (b) The alcohol server has attended training provided by the licensee, and has read, signed and dated the Commission-provided brochure, "What Every Volunteer Alcohol Server Needs to Know." The licensee-provided training must address the topics included in the brochure, including but not limited to: minors and proper checking of identification, and how to recognize and respond appropriately to visibly intoxicated persons. At any time while on duty, the alcohol server shall make the signed brochure available for immediate inspection by any inspector or investigator employed by the Commission or by any other peace officer. (16) If there are compliance problems with an operator or an event, the Commission may add other requirements for the education of servers at events licensed under this rule. (17) The Commission may deny, cancel or restrict a Temporary Sales License for any reason for which the Commission may deny, cancel or restrict a regular license. (18) The Commission may deny or restrict a Temporary Sales License if the applicant has a serious violation history at events previously licensed with a Temporary Sales License within the past 36 months. (19) When the Commission approves a written plan under this rule, the licensee must follow that written plan. Failure to follow that written plan is a category III violation. (20) If the licensee fails to prevent minors from gaining access to alcoholic beverages or fails to prevent minors from gaining access to any portion of the licensed premises prohibited to minors, the Commission may immediately prohibit minors from the licensed premises or portion(s) of the premises. (21) A Temporary Sales License may authorize the licensee to deliver, or cause to be delivered, factory-sealed and securely-covered containers of malt beverages, wine, or cider direct to a resident of Oregon. (a) Malt beverages, wine, or cider may only be delivered on a licensed day. (b) A temporary sales licensee must comply with OAR 845-006-0392 for the delivery of wine or cider and must comply with OAR 845-006-0396 for the delivery of malt beverages. (22) A Temporary Sales License issued under subsections (3)(a)(c) or (d) of this rule may have more than one address on a single license application as part of a single licensed premises, provided that all addresses are located within the same local government jurisdiction. The Commission may refuse to process an application containing addresses for more than one local government jurisdiction.