OAR 839-025-0025: Required Records

(1) All contractors and subcontractors performing work on public works contracts subject to ORS 279C.800 to 279C.870 shall make and maintain for a period of three years from the completion of work upon such public works records necessary to determine whether the prevailing rate of wage and overtime has been or is being paid to workers upon public works. (2) In addition to the Payroll and Certified Statement, Form WH-38, records necessary to determine whether the prevailing wage rate and overtime wages have been or are being paid include but are not limited to records of: (a) The name and address of each employee; (b) The work classification or classifications of each employee, and, if applicable, the name of all journey workers engaged in the supervision of apprentices; (c) The rate or rates of monetary wages and fringe benefits paid to each employee; (d) The rate or rates of fringe benefit payments made in lieu of those required to be provided to each employee; (e) Total daily and weekly compensation paid to each employee; (f) The daily and weekly hours worked by each employee; (g) The written notice to employees who work on a public contract of the days per week and number of hours per day they may be required to work. (h) Apprenticeship and Training Agreements; (i) Any deductions, rebates or refunds taken from each employee's total compensation and actual wages paid; (j) Any payroll and other such records pertaining to the employment of employees upon a public work. (3) When apprentices or trainees are employed on a public works project, the records must clearly distinguish them, and their supervising journey workers, from other employees. (4) When a contractor or subcontractor employs a worker on public works projects and non public works projects during the same work week and the worker is paid a rate of pay which is less than the prevailing wage rate when working on a non public works project, the contractor or subcontractor must separately record the hours worked on the public works projects and those hours worked elsewhere.