OAR 837-085-0110: Record Keeping Requirements

(1) A covered employer, owner, or operator must maintain complete and accurate records of each hazardous substance they manufacture, generate, use, store, possess or dispose of: (a) These records must be maintained for a period of three calendar years; (b) Copies of these records must be kept at the facility for which they apply. EXCEPTION: Records for facilities or remote sites where the covered employer, owner or operator is not set up to maintain such records, the records may be maintained at another of their facilities within the state. (c) Hazardous substance records include, but are not limited to: (A) Hazardous Substance Reports; (B) Safety Data Sheets (SDSs); (C) Invoice and purchase records; (D) Receiving and shipping papers; (E) Bills of lading; (F) Production records; (G) Waste/recycling records; (H) Inventory/dispensing records; and (I) Risk Management Plan if facility is required to create one by the Environmental Protection Agency. (2) A covered employer, owner, or operator must maintain copies of Notice of Noncompliance and Proposed/Final Penalty Assessment Orders issued by the State Fire Marshal: (a) Copies of Notice of Noncompliance and Proposed/Final Penalty Assessment Orders must be maintained for a period of five years; (b) These copies must be kept with the covered employer, owner or operator's Hazardous Substance Report. (3) A covered employer, owner, or operator must, upon request, make records information available and provide copies of those records to the State Fire Marshal.