OAR 836-200-0730: Application Process

(1) There is an initial application window of 60 calendar days from the program’s initial launch date. All applications received during the initial 60-calendar day window will be screened and scored by department staff. Eligible entities may apply past the 60-calendar day window but will receive lower payment priority than applications submitted in the first 60 days. (2) Applications must be submitted electronically or by mail and be received by the department. To be included in the initial 60-calandar day review window, all application materials must be submitted and received by the department on or before the 60th day of the initial application window. (3) Initial premium assistance payments shall commence following the close of the initial application window. If program funds remain available after this date, assistance payments to additional eligible entities will occur monthly on the 15th calendar day of each month. (4) Each application must include: (a) Name of the eligible entity; (b) The name(s) of the owner(s), senior leadership, and their job title within the eligible entity; (c) Specify the applicant’s eligible entity type (e.g. affordable housing owner and/or operators, shelter location owners and/or operators, etc.); (d) Applicants that are an affordable housing owner or operator must disclose if they have applied for and received preservation funding from Oregon Housing and Community Services; (e) Description of the housing or shelter stock (year structure(s) was built; type of structure(s), i.e. single-family, multi-family, or high-density living spaces; and number of units or number of shelter beds); (f) Geographic designation (urban, suburban, rural; inland vs coastal; proximity to areas considered to have elevated wildfire risk); (g) Documentation of insurance premium payments, to include: (A) A legible copy of the insurance policy declaration page for the current and prior year policy coverage periods; and (B) Proof of annual premium payment(s) for the current and prior year policy coverage periods, such as a copy of the payment check(s) or an electronic payment receipt(s). (h) Applicant must provide a narrative description of their efforts to maintain, preserve, or increase their existing affordable housing inventory or number of available shelter beds; (i) Entity classification (for-profit, nonprofit, public); (A) Nonprofit entities must provide the following documentation: (i) A copy of the most recent nonprofit corporation annual report filed with the Oregon Secretary of State. If an applicant is a public benefit nonprofit, a copy of the annual report to the Oregon Department of Justice – Charitable Activities Division must also be included; and (ii) Proof of listing on the Internal Revenue Service (IRS) Tax-Exempt Organization Search (TEOS) database; or (iii) A copy of the applicant’s IRS determination letter. (B) For profit entities must provide the following documentation: (i) A copy of the two most recent audited annual financial statements; (ii) A copy of the two most recent Federal tax filings; and (iii) A copy of the two most recent Oregon state tax filings. (j) Under penalty of perjury, provide a legal attestation by the owner, senior partner(s), or duly appointed legal representative of the eligible entity that the contents of the application, to include all supporting documents submitted, are truthful, accurate, and complete.