OAR 836-053-0863: Notifications

(1) For purposes of the notice required by ORS 743.610(10), an insurer must use the notice set forth on the website for the Division of Financial Regulation of the Department of Consumer and Business Services at dfr.oregon.gov. An insurer: (a) May incorporate the notice into another document provided that the notice remains prominent. (b) May modify the font of the document but the font must be at least 12 point. (c) May add headings, logos and other company identifiers. (d) Must modify the notice to include the information as indicated in the brackets. (2) An insurer may provide a single notice under ORS 743.610(10) to a covered person and a qualified beneficiary when: (a) The notice is addressed to the covered person or qualified beneficiary at the last known address of the covered person or qualified beneficiary; (b) The covered person and qualified beneficiary are eligible for state continuation coverage by virtue of the same qualifying event; and (c) The covered person and qualified beneficiary have the same last known mailing address. (3) The requirement to provide written notice under ORS 743.610(1) may be triggered either by the notification of a qualifying event received from the covered person or qualified beneficiary under ORS 743.610(5) or notice of the qualifying event submitted to the insurer by the group policyholder. (4) An insurer that requires a covered person or qualified beneficiary to complete a form to request continuation of coverage must provide the form to the person. The form may be provided by electronic means including via a specific website address. However, if a covered person or qualified beneficiary asks an insurer to provide the forms via mail, the insurer must do so within two business days of the request. Notice pursuant to ORS 743.610(10) is deemed provided upon receipt of any required forms when the forms are mailed by the insurer. (5) Notice under ORS 743.610(5) provided to a group policyholder pursuant to the instruction of an insurer constitutes notice to the insurer that meets the requirements of ORS 743.610(5).