OAR 833-080-0051: Documentation and Submission of Continuing Education

(1) Licensees must certify to the Board, at the time of renewal, that the continuing education requirements were met in a form and manner prescribed by the Board. (2) Licensees must maintain documentation as proof that the licensee has satisfied the continuing professional education requirements for a minimum of two years after the reporting period. If requested by the Board, licensees will make continuing education records available for inspection. (3) Responsibility for documenting the acceptability of the program and the validity of credit rests with the licensee. Documentation must include proof of actual attendance, participation, certification, or completion as well as content, duration, and if relevant, provider as follows: (a) For college or university courses: A copy of a transcript showing satisfactory completion of the course. (b) For seminars, workshops, conferences, trainings, or home study: Dated certificates (originals or copies) of completion and supporting documentation as necessary. Documentation must at minimum show the qualified instructor(s)’s name and degree, date, start and end time (if applicable), total word count or equivalent verification (if applicable), and subject matter of the program. (c) For publication activity: (A) Articles and books: a copy of the pertinent pages of the material showing the article/chapter title (if applicable), book/journal name, author(s), date of publication, and name of publishing entity. (B) Video productions: title and description of the video, name of publishing or distributing organization, date of publication or release, and description of the licensee’s role in development and production. (C) Book proposals: title and description of the book, author(s), name of publishing entity, and written acknowledgment of licensee’s contribution from the publisher/author. (d) For board/officer/chairing service activities: a letter from president/director of organization in which professional activity was conducted that describes licensee’s official role, participation in activities that involved structured, professional learning (not governance or administration), and specific dates. (e) For professional presentations: a copy of the course syllabus, conference brochure, workshop flier, program schedule, or signed verification from the sponsor. Documentation must at minimum show the licensee’s name as the presenter, date, start and end time, and subject matter. (f) For supervision received: signed statement of professional supervision by the individual providing the supervision. (4) Credit shall be attributed only to the reporting period in which the meeting or presentation occurred, the article or book is published, or the assessment (exam) is completed, regardless of when any drafting, research, reading, or other preparation occurred. (5) The Board may request additional documentation to verify eligibility.