OAR 808-040-0050: Program Approval Process

(1) Pre-approval Process. Except as provided in section (3) of this rule, programs offered by any institution, agency, professional organization or association, which conducts educational meetings, workshops, symposiums, seminars and other such activities where a CEH credit is desired must be approved by the Board prior to the presentation of the program and prior to the attendance by a licensee. The written request for the issuance of CEH credit must: (a) Be received on a form provided by the Board at least 30 calendar days prior to the presentation date (unless otherwise approved by the agency Administrator) and include: (A) Name of sponsoring institution, association or organization; (B) Title of the presentation; (C) Date of presentation; (D) Topic covered from list in 808-040-0040; (E) A written outline of the program; (F) The length of the program in hours; (G) Name of instructor or presenter; (H) Type of CEH requested; (I) Copy of the certificate to be given to each attendee with the signature of the instructor or presenter or the official stamp of the sponsor on the certificate. If more than one presenter is authorized to sign, then the signatures of each presenter must be on the certificate or on copies of the certificate; and (J) Contact information for the provider which must include the address, phone number, fax number and email (if available) for the provider. (b) Upon receipt of all documentation required in subsection (1) of this rule the board will review the request and notify the provider by either email or regular mail the determination of the CEH allowed by the board. (2) Other Approval Process. In the event a landscape construction professional attends a program that is not pre-approved as outlined in section (1) above, or claims credit for teaching/presenting or volunteering: (a) The landscape construction professional may request approval of the attended program by submitting written documentation showing that the course was completed within the landscape construction professional's reporting period. Written documentation includes: (A) Name of sponsoring institution, association or organization; (B) Topic of the presentation; (C) Title of the presentation; (D) Name of instructor or presenter; (E) Date of presentation; (F) Length of presentation in hours; (G) Type of CEH; and (H) Number of CEH claimed. (I) Signature of the instructor or presenter or official stamp of the sponsor signifying attendance and completion of the course. (b) The agency, after reviewing the submitted documentation, will determine: (A) If the program meets the conditions for the CEH requirement; and (B) The number of CEH allowed for the program, if any. (3) Credit courses taken by an accredit college or university do not need to be approved prior to or after taking the course as stated in subsections (1) or (2) of this rule. Credit courses are automatically approved if they meet the acceptable subject matter as required in OAR 808-030-0040. Credit is granted as stated in OAR 808-040-0030(1).