OAR 736-146-0012: Definitions

(1) “Contract Administration” means all functions related to a given contract between OPRD and a contractor from the time the contract is awarded until the work is completed and accepted or the contract is terminated, payment has been made, and disputes have been resolved. (2) “Department” means the Oregon State Parks and Recreation Department. (3) "Designated Procurement Officer" (DPO) means the individual designated and authorized by the department Director to perform certain procurement functions described in these rules. (4) “Direct Award” or “Small Procurement” mean a public contract for goods or services that does not exceed a contract price of $100,000 in any manner the contracting agency deems practical or convenient, including by direct selection or award. (5) “Emergency” as defined in ORS 279A.010(1)(f). (6) “Enterprise Information Services (EIS) investment oversight” means requirements described in ORS 276A.206. (7) “Formal Procurement” means a public contract for goods or services that exceeds a contract price of $500,000 and must be awarded by using a formal Request for Proposal (RFP) process if the department will base contractor selection on criteria in addition to cost or if the ability to negotiate terms and conditions with the selected contractor is desired. The solicitation process must provide opportunities for prospective proposers to protest the solicitation and the award. (8) “Information Technology”, as defined in ORS 276A.230(2). (9) “Intermediate Procurement” means a public contract for goods or services that exceeds a contract price of $100,000, but does not exceed a contract price of $500,00l. The department is required to seek at least three informally solicited competitive price quotes or competitive proposals from prospective contractors. (a) A contract awarded under this section may be amended to exceed $500,000 only in accordance with rules adopted under this division. (b) This procurement may not be artificially divided or fragmented so as to constitute a intermediate procurement under this section. (10) “Photogrammetric mapping”, as defined in ORS 672.002. (11) “Sole Source” means a contract for goods or services without competition that exceed a contract price of $100,000 if the department determines in writing that the goods or services are available from only one source. (a) The department must base the determination of sole source on written findings that may include that: (A) the efficient utilization of existing goods requires acquiring compatible goods or services; (B) the goods or services required to exchange software or data with other public or private agencies are available from only one source; (C) the goods or services are for use in a pilot or an experimental project; or other findings that support the conclusion that the goods or services are available from only one source. (b) The department must, to the extent reasonably practical, negotiate with the sole source provider to obtain contract terms that are advantageous to the department. (12) “Telecommunications”, as defined in ORS 276A.206(9)(h).