OAR 736-055-0005: Grant Application and Award Procedure

(1) Acquisition and Development Projects: (a) The State Historic Preservation Office will accept written requests for federal grant assistance for acquisition or development purposes from the owners (or prospective owners for acquisition projects) of properties which are listed in the National Register of Historic Places, or which are in the process of nomination to the National Register. Written guidelines for preparing requests for acquisition or development grant funds are available from the office on request. The office will keep requests for grant assistance on file for at least one year from the date of receipt. (b) Grant awards will be made only to owners of properties that are actually listed in the National Register. If proponents other than owners of record (except for acquisition projects) wish to request federal grant assistance, the office must be provided with a letter from the owner of record authorizing the proponent to request grant money as the owner’s representative. The letter must also stipulate who may actually receive this money. (c) When selections for project funding have been made, the office will make a written offer of grant to the property owner or owner’s representative. A grant offer may be for all or part of the amount requested in the letter of request. To insure that grant funds are spent in timely fashion, the grant offer may stipulate dates by which certain information identified in the grant offer must be submitted to the office. If these deadlines are not met, grant offers may be cancelled by the office without notice. Proponents should remember that a grant offer is not the award of a grant. (d) When the office has received the necessary information from the project proponent, the office will make a formal grant application to the federal government in accord with federal regulations and procedures current at the time. If approved by the federal government, the office will then notify the proponent that a grant award has been made. Proponents should remember that the state government selects projects for grant applications, but the federal government makes decisions to grant or deny funds. (2) Survey and Planning Projects: The State Historic Preservation Office will accept written requests for Survey and Planning funds from state agencies, local governments, public and private institutions, and private individuals. Written guidelines to preparing requests for survey funds are available from the office upon request. The procedure and guidelines for applying for planning funds is the same as that for Acquisition and Development projects explained above. The award procedure for Survey and Planning funds is also the same, except that unlike Acquisition and Development grants, the award of Survey and Planning grants is made by the state government.