OAR 735-160-0030: Commercial Driver Training School Records

(1) The records of all student drivers enrolled in any class or course offered by the school must be retained as set forth in this rule, including the records of student drivers who withdrew or were terminated from the school. (2) A student driver record must contain, at a minimum, the following: (a) The complete name of the student driver; (b) The driver license or instruction permit number of the student driver and the name of the state that issued the license or permit if available; (c) The name and Instructor Certificate number of each Instructor who provided training; (d) Number of hour(s), date(s) of service, and type of training (behind-the-wheel or classroom) participated in by the student driver; and (e) All written contracts or agreements, signed by the student driver. (3) The records of all school instructors, including current and past instructors must be retained as set forth in this rule. An instructor record must contain: (a) The instructor’s driver license number, copy of completed criminal background information, date(s) of employment with the school, job application or resume; and (b) A copy of the Instructor Certificate issued by DMV to the instructor. (4) The original student driver records, instructor records and any records documenting compliance with any statutes or administrative rules must be maintained as originals in paper format or electronically for a period of five years at the primary business location. DMV, in its sole discretion, may authorize an operator to maintain the school records at another location within the State of Oregon. (5) Instructor records must be maintained permanently for current employees. After employee separation, instructor records must be kept for an additional five years after the separation date. (6) All records must be made available to DMV immediately upon request.