OAR 735-034-0010: Procedures for Issuance of Trip Permits

(1) This rule describes the procedures and requirements for vehicle trip permits issued under the authority of ORS 803.600. Vehicle trip permits may be issued by: (a) A trip permit agent pursuant to ORS 803.600 and OAR 735-034-0005; (b) A vehicle dealer pursuant to ORS 802.031 and OAR 735-150-0040, including a vehicle dealer who issues 10-day trip permits as described under ORS 803.600; or (c) A towing business that issues 10-day trip permits as described under ORS 803.600. (2) A person described under section (1) of this rule must comply with the following requirements for the issuance of trip permits: (a) Unless otherwise authorized in writing by DMV, trip permits must be purchased from DMV prior to issuance. (b) Each trip permit issued must be legibly completed with the following information: (A) The name and address of the vehicle's registered owner or the person applying for the trip permit. The name and address is recorded on the issuer's copy and DMV's copy of the permit; (B) The driver license number of the vehicle's registered owner or the person applying for the trip permit, if available. Nothing may be written on the purchaser's (window) copy of the permit to identify the person to whom the permit was issued; (C) A complete vehicle description, including the year, make, body style and vehicle identification number (VIN); (D) The written signature of the person who issues the permit. This must include at least the person's full first and last name; (E) The identification number of the trip permit agent, if one has been assigned by DMV, or the certificate number of the dealer or towing business; (F) The effective date and expiration date of the permit; (G) For a registration weight trip permit, the registration weight of the vehicle. (c) For a light vehicle trip permit, the person who issues the permit must require the applicant to submit proof that the vehicle is covered by an insurance policy that meets the requirements of ORS 806.080 and will continue to be covered by the policy for as long as the permit is valid. The applicant submits the required proof by either: (A) Submitting the insurance company name and policy number and certifying that the motor vehicle is covered by an insurance policy that meets the requirements of ORS 806.080, and that the vehicle will continue to be covered as long as the permit is valid; or (B) Submitting a vehicle insurance identification card for the trip permit agent to make a paper copy or electronic copy that contains the required information. The vehicle insurance identification card must provide: (i) The insurance company name; (ii) The policy number; (iii) The vehicle identification number (VIN) of the vehicle for which the light vehicle trip permit will be issued; and (iv) The policy effective date and expiration. (d) A vehicle dealer or towing business that issues a 10-day trip permit: (A) Must ensure all Oregon registration stickers have been removed in accordance with 803.565; (B) May not issue more than two permits for the same motor vehicle; and (C) Must require the person applying for the permit to submit proof that the vehicle is covered by an insurance policy that meets the requirements of ORS 806.080 and will continue to be covered by the policy for as long as the permit is valid. The applicant submits the required proof by either: (i) Submitting the insurance company name and policy number and certifying that the motor vehicle is covered by an insurance policy that meets the requirements of ORS 806.080 and will continue to be covered as long as the permit is valid; or (ii) Submitting a vehicle insurance identification card for the trip permit agent to make a paper copy or electronic copy that contains the required information. The vehicle insurance identification card must provide: (I) The insurance company name; (II) The policy number; (III) The vehicle identification number (VIN) of the vehicle for which the 10-day trip permit will be issued; and (IV) The policy effective date and expiration date. (e) For a recreational vehicle trip permit for a motor vehicle, that is, a “motor home” as defined in ORS 801.350, the person who issues the permit must require the applicant to: (A) Submit proof of ownership as described in OAR 735-034-0050; and (B) Submit proof that the recreational vehicle is covered by an insurance policy that meets the requirements of ORS 806.080 and will continue to be covered by the policy for as long as the permit is valid. The applicant submits the required proof by either: (i) Submitting the insurance company name and policy number and certifying that the recreational vehicle is covered by an insurance policy that meets the requirements of ORS 806.080 and will continue to be covered as long as the permit is valid; or (ii) Submitting a vehicle insurance identification card for the trip permit agent to make a paper copy or electronic copy that contains the required information. The vehicle insurance identification card must provide: (I) The insurance company name; (II) The policy number; (III) The vehicle identification number (VIN) of the vehicle for which the recreational vehicle trip permit will be issued; and (IV) The policy effective date and expiration date. (f) A person authorized to issue a trip permit under section (1) of this rule: (A) Must send DMV's copy of the permit to DMV within seven (7) days of the date a permit is issued; and (B) May not loan, transfer or assign a trip permit to any other person. (3) Any alteration of the permit information will automatically void the permit: (a) When a trip permit is voided, the trip permit agent, vehicle dealer, or towing business must return the vehicle (purchaser's) copy and DMV's copy to DMV within seven (7) days of the date it was voided, along with an explanation of why the permit was voided. If either copy of the voided permit is unavailable for submission to DMV, the explanation must state the reason; and (b) If DMV is satisfied that a prepaid permit was not altered or used for the operation of a vehicle, DMV will refund the prepaid permit fee to the trip permit agent, vehicle dealer or towing business that purchased the permits from DMV. (4) Upon receipt of a written request from a trip permit agent, vehicle dealer or towing business subject to this rule, DMV will refund the fee amount for each unissued prepaid permit. (5) Upon DMV's written request, a trip permit agent, vehicle dealer or towing business subject to this rule must immediately cease issuing permits and immediately return all unused trip permits to DMV. DMV will issue a refund to the trip permit agent, vehicle dealer or towing business for any unused prepaid permits returned to DMV. (6) DMV may revoke the authority of a trip permit agent, vehicle dealer or towing business to issue trip permits: (a) For failure to comply with any provision of this rule; (b) If DMV determines the issuance of permits is not in the interest of the public; or (c) A change in state or federal law or regulation prohibits the issuance of trip permits as described under this rule or OAR Chapter 735, Division 034. (7) The failure of a trip permit agent, vehicle dealer or towing business to comply with the provisions of this rule may result in the revocation of the authority to issue trip permits.