OAR 731-005-0570: Solicitation Protest; Request for Change; Request for Clarification

(1) Protest. (a) Delivery. An Offeror may protest Specifications or Contract terms and conditions. Unless otherwise specified in the Solicitation Document, an Offeror must deliver a Written protest to ODOT not less than 10 Days prior to Closing. (b) Content of Protest. (A) An Offeror's Written protest shall include: (i) A detailed statement of the legal and factual grounds for the protest; (ii) A description of the resulting prejudice to the Offeror; and (iii) A statement of the desired changes to the Contract terms and conditions, including Specifications. (B) An Offeror shall mark its protest as follows: (i) Solicitation Specification or Contract Provision Protest; and (ii) Solicitation Document Number (or Other Identification as specified in the Solicitation Document). (2) Request for Change. (a) Delivery. An Offeror may request in Writing a change to the Specifications or Contract terms and conditions. Unless otherwise specified in the Solicitation Document, an Offeror must deliver the Written request for change to ODOT not less than 10 Days prior to Closing; (b) Content of Request or Change. (A) An Offeror's Written request for change shall include a statement of the requested changes to the Contract terms and conditions, including Specifications together with the reason for the requested change. (B) An Offeror shall mark its request for change as follows: (i) Solicitation Specification or Contract Provision Request for Change; and (ii) Solicitation Document Number (or Other Identification as specified in the Solicitation Document). (3) Agency response. ODOT is not required to consider an Offeror's request for change or protest after the deadline established for submitting such request or protest. ODOT shall provide notice to the applicable Entity if it entirely rejects a protest. If ODOT agrees with the Entity's request or protest, in whole or in part, ODOT shall either issue an Addendum reflecting its determination under OAR 731-005-0580 or cancel the Solicitation under OAR 731-005-0720. (4) Extension of Closing. If ODOT receives a Written request for change or protest from an Offeror in accordance with this rule, ODOT may extend Closing if ODOT determines an extension is necessary to consider the request or protest and to issue an Addendum, if any, to the Solicitation Document. (5) Clarification. Prior to the deadline for submitting a Written request for change or protest, an Offeror may request that ODOT clarify any provision of the Solicitation Document. ODOT's clarification to an Offeror, whether orally or in Writing, does not change the Solicitation Document and is not binding on ODOT unless ODOT amends the Solicitation Document by Addendum.