OAR 629-029-0045: Pre-Bid Conferences

(1) Purpose. The STATE may hold pre-bid conferences with prospective bidders, prior to the date and time set for solicitation closing, to explain contract requirements or to conduct site inspections. (2) Required attendance. As a condition for bidding the STATE may require attendance at the pre-bid conference. When applicable, this requirement shall be contained on the Notice of Timber Sale. (3) Scheduled time. The pre-bid conference shall be held within a reasonable time after the solicitation documents have been issued, but sufficiently before the bid opening date to allow consideration by bidders of the conference results in preparing bids. (4) Statements not binding. Statements made by the STATE at the pre-bid conference are not binding upon the STATE unless confirmed by written changes in a revised Notice of Timber Sale or by written addendum.