OAR 603-009-0070: Grant Administration

(1) The Director and the grant recipient will enter a grant agreement that provides: (a) Incorporation of the full proposal as an integral part of the agreement; (b) The grant will be disbursed according to an approved payment schedule, which shall also be incorporated as an integral part of the grant agreement. Prior to each subsequent grant payment, or upon request by the Department, the grantee will submit an interim report for evaluation by the Department. This report shall include: (A) Documentation of project results to date: (B) Projections of short-range and long-range results; (C) Discussion of project benefits; (D) Estimates of final results. (c) In the event an interim report is deemed unsatisfactory by the staff of the Department, the Director will withhold the relevant payment pending resolution of the identified deficiencies. Grantees consistently unable to meet performance standards as agreed upon will be subject to review by the Director and, if necessary, cancellation of the grant agreement. (2) Within six months of the official close of the project, each recipient shall submit a final report to the Department. This report will provide the most current and detailed information on project benefits as compared with the original criteria. (3) Grantees must give credit to the Department of Agriculture and the Oregon State Lottery in all project publicity. (4) Grantees must maintain project records sufficient for monitoring by the Department. (5) Grantees that cannot complete their projects within the contractual timelines must so inform the Department and request a formal extension to the project. (6) Unexpended grant funds not used by the grantee will be reverted to the Oregon Agricultural Opportunities Fund for reallocation. (7) Grantees are responsible for having their projects audited annually for program and financial compliance. Audits may coincide with the grantee’s normal fiscal year audit cycle. A copy of the audit is to be forwarded to the Department of Agriculture.