OAR 585-005-0045: Final Fitness Determination

(1) The Executive Director or an authorized designee shall make a fitness determination about a subject individual based on information provided by the subject individual under OAR 585-005-0030(1), the criminal records check(s) conducted, if any, and any false statements made by the subject individual. (2) In making a fitness determination about a subject individual, the Executive Director or an authorized designee shall also consider the factors in subsections (a)–(f) in relation to information provided by the subject individual under OAR 585-005-0030(1), any LEDS report or criminal offender information obtained through a criminal records check, and any false statement made by the subject individual. To assist in considering these factors, the Executive Director or the authorized designee may obtain any other information deemed relevant from the subject individual or any other source, including law enforcement and criminal justice agencies or courts within or outside of Oregon. To acquire other relevant information from the subject individual, the Executive Director or an authorized designee may request to meet with the subject individual, to receive written materials, or both. The subject individual shall meet with the Executive Director or the authorized designee if requested and provide additional information within a reasonable period of time, as established by the Executive Director or the authorized designee. The Executive Director or the authorized designee will use all collected information in considering: (a) Whether the subject individual has been arrested, pled nolo contendere (or no contest) to, been convicted of, found guilty except for insanity (or a comparable disposition) of, or has a pending indictment for a crime listed in OAR 585-005-0050; (b) The nature of any crime identified under subsection (a); (c) The facts that support the arrest, conviction, finding of guilty except for insanity, or pending indictment; (d) The facts that indicate the subject individual made a false statement; (e) The relevance, if any, of a crime identified under subsection (a) or of a false statement made by the subject individual to the specific requirements of the subject individual's present or proposed position, services or employment; and (f) Intervening circumstances, to the extent that they are relevant to the responsibilities and circumstances of the services or employment for which the fitness determination is being made, including, but not limited to, the following: (A) The passage of time since the commission or alleged commission of a crime identified under subsection (a); (B) The age of the subject individual at the time of the commission or alleged commission of a crime identified under subsection (a); (C) The likelihood of a repetition of offenses or of the commission of another crime; (D) The subsequent commission of another crime listed in OAR 585-005-0050; (E) Whether a conviction identified under subsection (a) has been set aside or pardoned, and the legal effect of setting aside the conviction or of a pardon; and (F) A recommendation of an employer. (3) Upon completion of the fitness determination, one of the following outcomes shall be made and the subject individual shall be provided written notice of the outcome and will be informed when appeal rights are afforded or when a fitness determination is not completed: (a) Approval. The Executive Director or an authorized designee may approve as fit a subject individual if the information described in sections (1) and (2) shows none of the following: (A) Evidence that the subject individual has pled nolo contendere (or no contest) to, been convicted of, or found guilty except for insanity (or comparable disposition) of a crime listed in OAR 585-005-0050; (B) Evidence that the subject individual has a pending indictment for any crime listed in OAR 585-005-0050; (C) Evidence that the subject individual has been arrested for any crime listed in OAR 585-005-0050; (D) Evidence of the subject individual having made a false statement; or (E) Any discrepancy between the criminal offender information and other information obtained from the subject individual. (b) Evaluative Approval. If a fitness determination under this rule shows evidence of any of the factors identified in paragraphs (3)(a)(i)–(v) of this rule, the Executive Director or an authorized designee may approve as fit the subject individual only if, in evaluating the information described in sections (1) and (2), the Executive Director or the authorized designee determines: (A) that the evidence is not credible; or (B) that the subject individual acting in the position for which the fitness determination is being conducted would not pose a risk of harm to Commission, its client entities, the State, or members of the public. (c) Restricted Approval: If the Executive Director or an authorized designee approves as fit a subject individual, the Executive Director or the authorized designee may restrict the approval to specific activities or locations. An authorized designee shall complete a new criminal records check and fitness determination under this rule on the subject individual prior to removing a restriction. (d) Denial: The Executive Director or the authorized designee may, after conducting a fitness determination under this rule, deny as fit a subject individual when: (A) There is credible evidence showing the presence of any of the factors identified in paragraphs (3)(a)(i)–(v) of this rule and, after evaluating the information described in sections (1) and (2) of this rule, the Executive Director or an authorized designee concludes that the subject individual acting in the position for which the fitness determination is being conducted would pose a risk of harm to Commission, its client entities, the State, or members of the public, the Executive Director or the authorized designee shall deny the subject individual as not fit for the position; or (B) Pursuant to ORS 181A.195(13), if a subject individual refuses to submit or consent to a criminal records check, including fingerprint identification. The Executive Director or the authorized designee shall deny the subject individual as not fit without further assessment under the fitness determination process. (e) If a subject individual is denied as not fit, the subject individual may not be employed by Commission. (4) Under no circumstances shall a subject individual be denied as being fit under these rules on the basis of the existence or contents of a juvenile record that has been expunged pursuant to ORS 419A.260 and 419A.262. (5) A completed final fitness determination is final unless the affected subject individual appeals by requesting a contested case hearing as provided by OAR 585-005-0060.