OAR 581-053-0021: Minimum Record Retention Requirements

(1) Accident reports shall be retained for three years. (2) Annual vehicle inspection shall be retained until the vehicle is sold. (3) Application for school bus driver’s permit or certificate (copy) shall be retained for four years or for one year after the transportation entity or contractor notifies ODE that the driver is no longer active, whichever occurs first. (4) Application for type 20 driver’s certificate shall be retained for four years or for one year after the transportation entity or contractor notifies ODE that the driver is no longer active, whichever is first. (5) Approval of a temporary school bus driver shall be retained until July 1, following approval. (6) Approval of a type 10 driver shall be retained until the transportation entity or contractor notifies ODE that the driver is no longer active with them. (7) Driver vehicle inspection reports shall be retained for three months. (8) License approvals for school buses and school activity vehicles shall be retained until the vehicle is sold. (9) Performance checklist for school bus, type 20, and type 21 drivers shall be retained until one year after the transportation entity or contractor notifies ODE that the driver is no longer active with them. (10) Safety instruction records required in OAR 581-053-0210 (Transportation Entity Requirements for School Buses) shall be retained for four years. (11) Safety instruction records required in OAR 581-053-0610 (Transportation Entity Requirements for School Pupil Activity Buses) shall be retained for two years. (12) School bus driver training attendance records shall be retained for four years. (13) Skills tests administered to school bus, type 10, type 20, or type 21 drivers shall be retained until one year after the driver is made inactive with ODE. (14) Vehicle maintenance records in OAR 581-053-0070 shall be retained until the vehicle is sold. (15) Further record requirements can be found in OAR Chapter 166, Division 400 Secretary of State Archives Division Educational Service Districts, School Districts, and Individual School Records Retention Schedule. In the case of a conflict between the record retention requirements of the two rules, the stricter requirement shall prevail.