OAR 581-027-0023: Submission of Facility Assessments and Long-Range Facility Plans as part of Oregon School Capital Improvement Matching Program Grant Application

(1) In order to qualify for an OSCIM Program matching grant, Districts must submit a Facility Assessment and Long-Range Facility Plan as part of their OSCIM Program application. Failure to submit a Facility Assessment and Long-Range Facility Plan will disqualify the District from participation in the OSCIM Program application for that Funding Cycle. (2) Districts shall submit their Facility Assessment and Long-Range Facility Plan as follows: (a) On the July 1 that precedes the November Funding Cycles in a biennium; and (b) On the December 1 that precedes the May Funding Cycles in a biennium. (3) The Facility Assessment and Long-Range Facility Plan must be submitted electronically to the Department. (4) The Department will review all Facility Assessment and Long-Range Facility Plan submissions to ensure compliance with requirements. (5) If the Department determines a District’s submission does not meet the requirements, the Department will notify the District of the deficiencies. (6) The Department may agree to an extension of time, but no more than sixty (60) days from the deadline for OSCIM Program application submission, for the District to correct the deficiencies. (7) If a District fails to make the corrections within the agreed upon time, the Department will cancel the District’s application and readjust the pre-election commitments made. (8) The Facility Assessment must meet the following requirements: (a) Comply with the standards set forth in OAR 581-027-0035 or be completed as part of the Statewide School Facility Assessment program. (b) Cover buildings that will be included in the OSCIM Program grant application. A District may include Facility Assessments for more buildings than would be improved using OSCIM Program funds; and (c) Cover a District’s current buildings even if the District is applying for the OSCIM Program only for the construction of a new building. (9) The Long-Range Facility Plan must meet the following requirements: (a) Comply with the standards set forth in OAR 581-027-0040; and (b) Demonstrate how the new buildings proposed to be built are integrated into the Long-Range Facility Plan. (10) Districts are not required to use a Certified Assessor to complete the Facility Assessment or the Long-Range Facility Plan. (11) A District may use the same Facility Assessment and Long-Range Facility Plan as a basis for an OSCIM Program application for four (4) years from the year in which the plan was completed. (12) The Department’s determination of the adequacy of the Facility Assessment and Long-Range Facility Plan is final.