OAR 581-023-0106: Calculation of Extended ADMw for Charter Schools

(1) The following definitions and abbreviations apply to this rule: (a) “ADM” means average daily membership as defined in ORS 327.006(3) and OAR 581-023-0006 to 581-023-0008. (b) “Cease to operate” means the closure of a charter school due to any of these reasons: closure or dissolution of charter school or termination or nonrenewal of charter. (c) “Extended ADMw” means as that term is described in ORS 327.013(1)(c). (d) “Public Charter Schools” means as that term is defined in ORS 338.005. (2) A school district’s general purpose grant per extended ADMw shall be calculated as follows: (a) Estimated general purpose grant per extended ADMw will be based on the latest estimates published by the Department of Education at the time of calculation. (b) Final general purpose grant per extended ADMw will be based on the estimates used for the May reconciliation as published by the Department of Education. (3) School districts that have a public charter school which ceases to operate shall receive funding equal to the district’s general purpose grant per extended ADMw multiplied by five (5) percent of the charter school’s previous year’s ADM as follows: (a) School districts shall receive an estimated amount of funding as calculated by section (2)(a) of this rule in the year immediately after the charter school ceases to operate. The funding will be distributed by the Department of Education outside of the State School Fund payment cycle. (b) The Department of Education shall reconcile the amount of funds a district received in subsection (a) above as follows: (i) The Department will determine the final ADM of the charter school using the ADM reported in the annual ADM collection for the year in which the charter school was last open. (ii) The Department will use the final general purpose grant per extended ADMw as determined by section (2)(b) of this rule. (iii) The Department will reconcile the amount calculated in subsection (3)(a) of this rule with the final calculation based on data determined by subsections (b)(i)–(ii). (iv) If the Department owes the school district additional funds as a result of May reconciliation, the Department will pay the school district outside of the State School Fund payment. (v) If a school district owes the State School Fund money, the Department will invoice the school district for the amounts owed. (4) School districts that had a public charter school cease to operate following the 2014-15 school year are eligible to receive additional funding to assist with expenses incurred in closing the public charter school. (5) The maximum additional funding that a school district is eligible to receive is based on three (3) percent of the public charter’s ADM multiplied by the school district’s general purpose grant per extended ADMw using the following data: (a) The ADM for the public charter school as reported by the school district in the last collection period for the 2014-15 school year. (b) The final general purpose grant per extended ADMw as reported under section (2)(b) of this rule. (6) School districts that wish to receive these funds must submit quarterly reports for 2015–16 that: (a) Follow the template created by the Department. (b) State the date of the expense. (c) Give a description of the expense. (d) Provide an explanation of how the expense related to the closure of the public charter school. (e) Provide the amount of the expense. (7) The Department shall review the quarterly reports and approve or deny the expense based on whether the expense is reasonably related to the closure of the public charter school. (8) The Department will reimburse school districts for all approved expenses up to the maximum additional funding for that district. (9) If there are additional funds remaining for that district after the end of the 2015-16 school year, the school district may submit yearly expense reports to receive additional reimbursement. (10) The yearly expense reports will follow the same format set forth in section (6) of this rule. (11) School districts may submit yearly reports for the 2016-17, 2017-18, and 2018-19 school years. (12) At the end of the 2018-19 school year, any funds remaining will be redistributed to the State School Fund for distribution in the 2019-20 school year.