OAR 581-015-2810: IFSP Meeting Procedures and Timelines

(1) Contractors or subcontractors must conduct a meeting to develop an initial IFSP within: (a) Forty-five calendar days from the date the child is referred to and determined eligible for EI services; and (b) Thirty calendar days from the date the child is determined eligible for ECSE services. (2) Contractors or subcontractors must initiate and conduct a meeting to review and revise the IFSP every 365 days to: (a) Determine whether the annual goals for the child are being achieved; and (b) Revise the IFSP as appropriate to address: (A) Any lack of expected progress toward the annual goals and appropriate activities; (B) The results of any reevaluation; (C) Existing information about the child provided to, or by, the parents; (D) The child's anticipated needs; or (E) Other matters. (3) For a child under age three: (a) Contractors or subcontractors must initiate and conduct a review of the IFSP, with the participation of the child's parents consistent with OAR 581-015-2750 and 581-015-2755, every six months or more frequently if conditions warrant or if the family requests such a review. (b) The purpose of this review is to determine: (A) The degree to which progress on major outcomes or annual goals is being made; and (B) Whether revision of major outcomes or goals or services is needed. (c) This review may be carried out by a meeting or by another means that is acceptable to the parents and other participants. However, if IFSP revisions are necessary, an IFSP meeting must be conducted. (4) Contractors or subcontractors must initiate and conduct, with the approval of the child's family, an IFSP meeting to plan the child's transition to ECSE services or other preschool services at least 90 calendar days, and at the discretion of the parties, up to nine months, before the child's third birthday and the lead agency or its contractors must notify the LEA and SEA for the area in which the toddler resides that the toddler on his third birthday will reach the age of eligibility for services under Part B of the Act as determined in accordance with State law. (5) For children eligible for ECSE services under OAR 581-015-2795, contractors or subcontractors must initiate and conduct an IFSP meeting on or before the child's third birthday in accordance with OAR 581-015-2805. (6) Contractors or subcontractors must conduct an IFSP meeting if they believe that a change in the IFSP may be necessary to ensure the provision of appropriate EI services for a child under age three or a free appropriate public education to a child over age three. (7) A parent may request a meeting at any time to review or revise the IFSP. (8) In response to a parent request for IFSP meeting, the contractor or subcontractor must hold an IFSP meeting within a reasonable time.